VOLUNTEERS

• Assists the External Vice President in representing the organization in the Vietnamese Community
• Attend most community meetings and events
• Communicates/builds relationships between UVSA and the general Vietnamese Community.
• Acts as the liaison between UVSA and community organizations
• Be able to learn and create Press Releases
• Create and maintain a contact list of community organizations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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• Assist Treasurer in coordinating fundraising events and opportunities for UVSA and its projects
• Assist the Finance Committee for Tet Festival

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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• Assist the Communications Coordinator with graphic design-related tasks including, but not limited to creating graphics for social media platforms

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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• Assist the Media Director in media-related tasks as mentioned in Media Coordinator
• Assist in getting media coverage for UVSA events
• Assists the Media Coordinator with media archives (photography, videos, etc.)
• Create media material as necessary for specific events/activities
• Should be able to operate a camera and do some editing

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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 Family committee is responsible for organizing a family system that will allow attendees to engage with one another and build relationships throughout the weekend. The family experience is a piece of Camp that sets the tone and mood for the weekend and can make an impact on an attendee’s experience during the three-day weekend. This committee will be in charge of creating families and training family heads. The committee will also coordinate various activities throughout the camp weekend. Their goal is to make the attendee experience one to never forget with their programming for the weekend!

• Create vision for the family experience that’s unique to camp
• Train and pair family heads/leaders
• Organize and facilitate a family head retreat
• Work with Registration to create dynamic families
• Formulate family theme and structure
• Facilitate icebreakers/group activities
• Organize and facilitate camp bonfire and UVSA By Night
• Lead camp jingles/songs
• Create fun activities to promote an active atmosphere, inclusivity, and safety.
• Conduct judging/scoring system and distribute prizes/awards
• Assist in incorporating the team’s vision into all aspects of camp

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Programming committee determines the programming of the entire camp, allocating the necessary time for all events and activities, and ensuring that the content is in harmony with the camp theme and mission.

• Create the Camp Master Playbook
• Work with Camp Chairs and Family Committee to create a Camp Program that incorporates the theme and vision
• Oversee the planning of:
• Friday Night Activity
• Tro Choi Lon (with FPC)
• Saturday Night Activities
• Invite keynote/workshop speakers
• Conduct camp and workshop evaluations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Registration committee is in charge of the camp registration process, making sure things are organized and that all campers have the necessary materials. The Registration Committee is responsible for ensuring a simple and easy-to-understand process by which attendees register for the conference, sign-up for workshops, pay. The committee also manages attendee check-in at Camp. This committee will work together with The Marketing & Media Committee to design the camp badge. They will also work with the Programming & Logistics Committee to coordinate the registration and check-in of attendees for all the sessions. Registration committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Create scholarships to provide accessibility to attendees
• Create accurate and efficient documents for team use
• Set up registration form for attendees
• Create accurate and efficient documents for team use
• Create and update the event registration form
• Ensures that liability and medical waivers are included in the registration form and that such forms are available on-site in case of emergencies
• Works with the IT team to ensure that all forms, including collection of payments, are fully tested on the UVSA website
• Works with the finance team to reconcile registration income, implement discount codes, and issue refunds
• Oversees on-site check-in

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Sponsorship committee is responsible for generating business sponsors to ensure additional funding and involvement for the camp, making sure they are accommodated and to maintain a mutually beneficial business partnership. By doing so, they increase the visibility of the camp within the community/local businesses and oversee all fundraising efforts. Sponsorship funds will also be used to make available scholarships for campers to apply. ALL staff members will be encouraged to help drive revenue through achieving personal sponsorship goals and helping the sponsorship committee. Sponsorship committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Collaborate with the UVSA Treasurer and Finance Coordinator to set up strategies to reach out to potential Sponsors
• Prepare sponsorship packet to distribute to potential sponsors 
• Develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
• Develop and implement sponsorship budget to achieve sales plans
• Create or update sponsorship proposals
• Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, and representing UVSA at industry functions
• Delegate event planning tasks to team members where necessary
• Anticipating and planning for possible different scenarios
• Oversee fundraising activities

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

 APPLY TODAY

Family committee is responsible for organizing a family system that will allow attendees to engage with one another and build relationships throughout the weekend. The family experience is a piece of Camp that sets the tone and mood for the weekend and can make an impact on an attendee’s experience during the three-day weekend. This committee will be in charge of creating families and training family heads. The committee will also coordinate various activities throughout the camp weekend. Their goal is to make the attendee experience one to never forget with their programming for the weekend!

Family Heads are essential to the success of our camp. They are the mentors, older siblings, who interact most directly with the campers, ensuring that all have a positive experience. Family Heads may have the option to be Family Leaders for UVSA Camp (limit one leader per family for UVSA Camp).

• • Work with Energizers to develop family theme/structure
  • Aid in deciding the outcome of the family experience
  • Motivate and inspire family morale
  • Provide a safe environment for campers
  • Keep campers on schedule
  • Provide guidance for campers throughout the weekend
  • Work with Sponsorship to do sponsorship runs throughout the planning phase

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Marketing & Media committee oversees all public relations (PR), marketing, and media creation leading up to and during camp. This includes advertising and communicating all relevant information to the Vietnamese and other communities, as well as overseeing photography and videography for the three-day weekend. They are responsible for creating a “buzz” to build up excitement for the camp through various modes of communication and recording the camp experience, so you can take it home and show your family and friends what a great time you had! These individuals are pretty much single-handedly responsible for how people hear about camp! 

• Strategize marketing ideas and techniques to target camp audiences
• Research additional advertising outlets and opportunities for outreach
• Create graphics needed by other committees
• Assist other committees with marketing needs
• Maintain website and social media
• Recruit old/new attendees
• Publish camp brochure/pamphlet/flyers. 
• Create and print camp program booklets
• Create design for camp and staffer t-shirts
• Create promotional material such as:
• Profile portraits
• Banners
• Videos
• Edit and print pictures for campers
• Create a post-camp recap video
• Assist other committees with A/V, photography and videography needs
• Prepare camp trailers and slideshows

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Hospitality Committee is in charge of improving the working and living conditions of staff & campers during the three-day weekend. The individuals in this committee will be your lifesavers, literally! They will be in charge of safety protocols and will oversee the general needs and well-being of camp attendees. They are responsible for acquiring the food for camp breakfast, lunch, and dinner, including snacks & drinks for staff and campers. They will be coordinating wake-up calls, night sweeps, and assisting Logistics with noise control.

• Finding food sponsors
• Preparing food & snacks for staff
• Delivering food and water to on-site staff at scheduled times and rotations
• Making sure staff is eating, staying hydrated, & sleeping
• Create and promote an inclusive atmosphere where every attendee feels at ease 
• Work with the director to create meal plans that accommodates to a variety of diverse needs
• Maintain an accurate database of attendee needs and special accommodations
• Prepare meals throughout the weekend
• Purchases, prepares, and distributes all non-catered food for staff and attendees

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Programming determines the programming of the entire camp, allocating the necessary time for all events and activities, and ensuring that the content is in harmony with the camp theme and mission. 

• Oversee families during FNA and SNA

• Create and facilitate games and activities for FNA and TCL
• Create TCL script
• Work with Marketing & Media to create TCL trailer
• Develop and facilitate workshop topics
• Decorate campsite in accordance to TCL theme
• Workshops & Group Discussions:
• Facilitates workshops/Find facilitators
• Collects workshop summaries
• Creates, distributes, collects, and compiles workshop evaluations
• Communicates with M&M for A/V needs for workshop rooms

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Logistics committee will also oversee the setup of the entire camp, making sure the location is adequately prepared for all the camping activities and events. They also ensure the safety of the campers and help enforce the rules and regulations.

• Assist in camp setup and maintenance
• Inventory:
  • Communicates with all other committees with inventory needs to create inventory list
  • Create inventory checklist per room before camp weekend
  • Manages inventory check-in and check-out (projectors, easels, walkie talkies, etc)
  • Assist other committees with other inventory needs, such as A/V with their rental equipment
• Serve as first responders to security & emergency situations
• Continually patrol the campsite for safety hazards

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Registration committee is in charge of the camp registration process, making sure things are organized and that all campers have the necessary materials. The Registration Committee is responsible for ensuring a simple and easy-to-understand process by which attendees register for the conference, sign-up for workshops, pay. The committee also manages attendee check-in at Camp. This committee will work together with The Marketing & Media Committee to design the camp badge. They will also work with the Programming & Logistics Committee to coordinate the registration and check-in of attendees for all the sessions. Registration committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Awards giveaway 
• Works with Sponsorship to obtain scholarship funds
• Create and review scholarship applications
• Event tickets sales 
• Actively work with Family and Programming to create a way to effectively form families
• Works with Marketing & Media to ensure that each camper receives a matching attendee badge
• Set up registration form for attendees
• Find and establish creative methods to control budget
• Proactively work with Family and Programming to ease transitions between activities.
• Proactively work with Hospitality to ease transportation of equipment and set-up

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Sponsorship committee is responsible for generating business sponsors to ensure additional funding and involvement for the camp, making sure they are accommodated and to maintain a mutually beneficial business partnership. By doing so, they increase the visibility of the camp within the community/local businesses and oversee all fundraising efforts. Sponsorship funds will also be used to make available scholarships for campers to apply. ALL staff members will be encouraged to help drive revenue through achieving personal sponsorship goals and helping the sponsorship committee. Sponsorship committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Research, develop, and update sponsorship valuation relative to the market value of assets
• Contact and meeting with possible sponsors 
• Work with the marketing & media team to collect and collect audience data to enhance sponsorship activations
• Research & seek additional funding opportunities, including new sponsors and businesses to reach out to
• Active communication with potential and existing sponsors, including phone calls, emails, video calls, and in-person meetings. 
• Brainstorm and implement additional fundraising plans
• Reaching out to the local community organizations and businesses to secure monetary and in-kind donations
• Advertising and securing ad purchases on program booklet from businesses
• Active communication with sponsors throughout the planning phase for updates & progress, including post-camp
• Coordinate with relevant committees to ensure benefits for sponsors are fulfilled
• Follow-up with sponsors post-camp with thank yous and initiate the conversation to convince them to become a year-round contributor

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Tet Chair(s) and Committee Directors are the lead event coordinators for the UVSA Tet Festival. As the Event Chair or Committee Director, you are given voting rights as a UVSA General Staff Coordinator and must agree to the UVSA Coordinator Requirements & Responsibilities. 

Chair(s) Will:

• Oversee the entire operations of coordinating and managing the tasks and execution by all Tet staff with guidance from the UVSA SoCal Executive Board
• Monitors the Tet staff recruitment, interviews, and selections process accordingly 
• Plans and executes the Tet Directors retreat, staff photo shoot, family day, and hype night.
• Coordinate meetings with the host venue and directors
• Approve directors’ and project team members expense requests and ensure expenses fall within the overall budget
• Scheduling and conducting all Tet staff and director meetings
• Collaborate with the Marketing and Media Committees to develop a marketing plan for the Festival
• Work with the Admissions Committee to develop and maintain the Festival purchasing portals
• Providing guidance, direction, support, and assistance to all Tet committees in carrying out their projects and responsibilities.
• Making necessary adjustments to the overall programming of the event, including but not limited to: vendors, exhibitionists, ceremonies, entertainment, pyrotechnics.

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Prior experience with ticketing systems
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

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