VOLUNTEERS

• Assists the External Vice President in representing the organization in the Vietnamese Community
• Attend most community meetings and events
• Communicates/builds relationships between UVSA and the general Vietnamese Community.
• Acts as the liaison between UVSA and community organizations
• Be able to learn and create Press Releases
• Create and maintain a contact list of community organizations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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• Assist Treasurer in coordinating fundraising events and opportunities for UVSA and its projects
• Assist the Finance Committee for Tet Festival

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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• Assist the Communications Coordinator with graphic design-related tasks including, but not limited to creating graphics for social media platforms

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

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• Assist the Media Director in media-related tasks as mentioned in Media Coordinator
• Assist in getting media coverage for UVSA events
• Assists the Media Coordinator with media archives (photography, videos, etc.)
• Create media material as necessary for specific events/activities
• Should be able to operate a camera and do some editing

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

Family committee is responsible for organizing a family system that will allow attendees to engage with one another and build relationships throughout the weekend that last beyond Camp. Responsibilities include training family leaders, organizing evening activities, and creating a theme that is cohesive with the overall Camp vision.

• Formulate family theme and structure that is cohesive with overall Camp theme
• Create and facilitate the training for family leaders
• Lead the pairings of family leaders and attendees
• Organize and facilitate family leader retreat and/or bondings
• Address and de-escalate any conflict that may occur amongst attendees and/or family leaders
• Organize and facilitate Camp Bonfire activities and UVSA By Night
• Handle the overall budget for Family Committee
• Oversee the planning of Saturday Night Activities (SNA) – collab with PROLOG

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Hospitality Committee is in charge of improving the working and living conditions of staff & attendees during the three-day weekend.They will be in charge of safety protocols and will oversee the general needs and well-being of camp attendees. They will be coordinating wake-up calls, night sweeps, and assisting Logistics with noise control.

• Serve as first responders alongside MEDIC to security & emergency situations
• Continually patrol the campsite for safety hazards
• Collaborate with MEDIC and PROLOG to create a Security & Emergency Response:
  • Update the emergency response plan and evacuation plans for camp
  • Update the escalation guide for camp
  • Cross-reference the current campsite emergency response information and disseminate to staff
• Create and enforce camp community rules during Retreat and the weekend of Camp
• Collaborate with MAR and REG to send out necessary information to attendees such as a program booklet and a packing list

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for UVSA Camp – Dates TBD

APPLY TODAY

Naturally to their name, the Catering Committee ensures that everyone at camp is well-fed and hydrated! Whether it is through cooking or catering, these individuals are responsible for acquiring the food for camp breakfast, lunch, and dinner, as well as snacks & drinks.

• Create meal plans for Retreat and the weekend of Camp that accommodates to a variety of diverse needs
• Create a plan for how to safely handle and store food during Retreat and the weekend of Camp
• Organize a budget for HOS
• Purchase and store ingredients for the meal plans before Camp/Retreat
• Ensure that the entire team has completed a minimum 1.5 hour CA food handlers training and have a valid CA Food Handler Card accredited by ANSI
• Collaborate with PRO to figure out the schedule for meals, considering prep time as well
• Prepare meals and snacks for staff and attendees throughout the weekend

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for UVSA Camp – Dates TBD

APPLY TODAY

The Marketing Committee oversees all public relations (PR) and marketing leading up to and during camp. This includes advertising and communicating all relevant information to the community on platforms such as the UVSA website, Instagram, and Facebook. Likewise, the Marketing Committee is in charge of the visually creative aspects of camp such as designing the Mascotto (Mascot & Motto), staff badges, and pamphlet!

• Develop and execute marketing campaigns to target camp audiences
• Prepare press releases for all major announcements
• Act as a source of knowledge for committee members in regards to graphic design, public relations, and marketing
• Collaborate with MED and REG to design and print accurate camp badges
• Manage the budget and purchases of all Camp merchandise and advertisement 
• Develop and design the Camp Mascotto, as well as the overall Camp aesthetic
• Collaborate with IT to update the information and design of the website
• Organize and maintain a timeline for graphics/posts to be released on all socials
• Collab with MAR and Chairs to produce a sponsorship packet to distribute to potential sponsors

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for UVSA Camp – Dates TBD

APPLY TODAY

The Media committee oversees all media creation leading up to and during camp, including photography and videography. They are responsible for creating a “buzz” to build up excitement for the camp through various modes of communication and recording the camp experience.

• Act as a source of knowledge for committee members in regards to photography, videography, and editing
• Oversee all photography & videography during Retreat and the weekend of Camp
  • Organize the staff and attendee photo shoots during Retreat and the weekend of Camp
  • Assist with SPO on the sponsorship thank-you deliverables
• Create a post-camp recap video
• Communicate with all other committees for media request or coverage
• Collect and manage of all presentations and media files throughout all weekend
• Assisting MAR with designing and print camp staff badges

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for UVSA Camp – Dates TBD

APPLY TODAY

The Sponsorship Committee is responsible for generating business sponsors to ensure additional funding and involvement for the camp, making sure they are accommodated and to maintain a mutually beneficial business partnership. By doing so, they increase the visibility of the camp within the community/local businesses and oversee all fundraising efforts. Sponsorship funds will also be used to make available scholarships for attendees to apply. All staff members will be encouraged to help drive revenue through achieving personal sponsorship goals and helping the sponsorship committee. Sponsorship committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Collaborate with the UVSA Treasurer and Finance Coordinator
• Collab with MAR and Chairs to produce a sponsorship packet to distribute to potential sponsors 
• Manage all sponsorship activities: 
  • Sponsor prospecting
  • Proposal customization and presentation
  • Contract revision and servicing
  • Sponsor follow-up and support
  • Representing UVSA at industry functions
• Oversee fundraising activities including Fireworks Fundraiser
• Coordinate with relevant committees to ensure deliverables for sponsors are fulfilled
  • Lead the sponsorship thank-you video with MED
• Handle arrangements of sponsors if there is interest in attending Camp

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Programming committee determines the programming of the entire camp, allocating the necessary time for all events and activities, and ensuring that the content is in harmony with the camp theme and mission. The committee will also oversee the setup of the entire camp, making sure the location is adequately prepared for all the camping activities and that all communication between staffers happens seamlessly.

• Work with Camp Chairs and other committees to create an overall Camp Program that incorporates the theme and vision
• Create the Camp Master Playbook
• Coordinate setup and disassembly of all meeting spaces
• Breakdown of how activities will occur, where staff are located, necessary equipment, etc.
• Ensure that all-staff follows the program during Camp and adjust the programming (when necessary)

• Oversee and delegate the planning of:
• Friday Activities
• Tro Choi Lon (TCL)
• Saturday Night Activities (SNA) – collab with FAM
• Workshops
• Conduct workshop and overall camp evaluations
• Handle the overall PROLOG budget
• Oversee all camp inventory and its documentation
• Handle all transportation rentals
• Radios: 
• Educate staffers on proper radio use and etiquette
• Handle and track all radios used throughout Retreat and Camp

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Registration Committee is in charge of the camp registration, organizing camper information, and that all attendees have the necessary materials. All committees depend on Registration to inform them ahead of time on attendees’ needs and requests. The committee also manages attendee check-in at Camp. Registration committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Create scholarships to provide accessibility to attendees
• Create accurate and efficient documents related to Registration for staff use
• Work together with relevant committees to set up a registration and workshop form for all attendees and staff
• Create accurate and efficient documents for all-staff use
• Ensures that liability and medical waivers are included in the registration form and that such forms are available on-site in case of emergencies
• Works with the IT team to ensure that all forms, including collection of payments, are fully tested on the UVSA website
• Works with the finance team to reconcile registration income, implement discount codes, and issue refunds
• Oversees on-site check-in

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

Family committee is responsible for organizing a family system that will allow attendees to engage with one another and build relationships throughout the weekend that last beyond Camp. Responsibilities include training family leaders, organizing evening activities, and creating a theme that is cohesive with the overall Camp vision.

• Prepare icebreakers and activities for family leaders during down time and sudden schedule changes
• Aid the Director in organizing and facilitating Camp Bonfire and UVSA by Night
• Facilitate the training of family leaders
• Help pair family leaders with attendees

• Assist PROLOG in facilitating icebreaker games and group activities

• Work with Registration to gather information necessary for family pairings
• Organize fundraisers (bingo boards, business collaborations, etc) to help family leaders cover the costs of family gifts

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Hospitality Committee is in charge of improving the working and living conditions of staff & attendees during the three-day weekend.They will be in charge of safety protocols and will oversee the general needs and well-being of camp attendees. They will be coordinating wake-up calls, night sweeps, and assisting Logistics with noise control.

• Create and promote an inclusive atmosphere where every attendee feels at ease 
• Lead staff and attendee trainings on Security & Emergency protocols, as well as camp community rules
• Coordinate wake-up calls, night sweeps, and noise control (alongside PROLOG) 
• Lead morning energizers
• Organize the logistics of transportation and housing of staff and attendees for Retreat and the weekend of Camp
• Assist PROLOG in transitioning attendees throughout programming

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

Naturally to their name, the Catering Committee ensures that everyone at camp is well-fed and hydrated! Whether it is through cooking or catering, these individuals are responsible for acquiring the food for camp breakfast, lunch, and dinner, as well as snacks & drinks.

• Collaborate with SPO to find food sponsors
• Prepare meals and snacks for staff and attendees throughout the weekend
• Deliver food and water at scheduled times and rotations
• Ensure that staff and attendees are properly fed and stay hydrated
• Work with the director to create meal plans that accommodates to a variety of diverse needs
• Maintain an accurate database of attendee needs and special accommodations (collab with REG)

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Marketing Committee oversees all public relations (PR) and marketing leading up to and during camp. This includes advertising and communicating all relevant information to the community on platforms such as the UVSA website, Instagram, and Facebook. Likewise, the Marketing Committee is in charge of the visually creative aspects of camp such as designing the Mascotto (Mascot & Motto), staff badges, and pamphlet!

• Strategize marketing ideas and techniques to target camp audiences
• Communicate with other committees on marketing needs, including graphic creation 
• Maintain website and social media (Facebook, Instagram) updates
• Design all promotional items such as camp programming booklet, fliers, and merchandise
• Design camp t-shirts
• Collaborate with MED to create promotional material such as:
  • Profile portraits
  • Banners
  • Videos/trailers
• Collaborate with MED to create the post-camp gifts for staff and attendees

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Media committee oversees all media creation leading up to and during camp, including photography and videography. They are responsible for creating a “buzz” to build up excitement for the camp through various modes of communication and recording the camp experience.

• Collaborate with MAR to create promotional material such as:
  • Profile portraits
  • Banners
  • Videos
• Edit and print pictures for attendees
  • Collaborate with MAR to work on post-camp gifts for attendees and staffers
• Create a post-camp recap video
• Assist other committees with A/V, photography and videography needs
• Prepare camp trailers and slideshows
• Spearhead personal media projects
• Edit all photos from Retreat and the weekend of Camp to be posted on the UVSA SmugMug

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Programming & Logistics committee determines the programming of the entire camp, allocating the necessary time for all events and activities, and ensuring that the content is in harmony with the camp theme and mission. The committee will also oversee the setup of the entire camp, making sure the location is adequately prepared for all the camping activities and that all communication between staffers happens seamlessly.

• Create and facilitate games and activities for Friday Activities and TCL – collab with FAM
• Create the TCL script and rotations
• Decorate campsite in accordance to TCL theme

• Assist FAM/Chairs with setting up and facilitating SNA
• Workshops:
• Outreach to workshop presenters and guide them through the creation process 
• Handle A/V needs for workshop rooms and setup
• Communicate with MAR for promotional posts
• Organize thank-you gifts for Workshop Presenters
• Assist in camp setup and maintenance
• Make sure the timing for games and workshops are followed
• Inventory:
• Communicates with all other committees to assess inventory needs and create the inventory list
• Manages inventory check-in and check-out (projectors, easels, walkie talkies, etc)
• Assist other committees with other inventory needs

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Registration Committee is in charge of the camp registration, organizing camper information, and that all attendees have the necessary materials. All committees depend on Registration to inform them ahead of time on attendees’ needs and requests. The committee also manages attendee check-in at Camp. Registration committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Works with SPO to obtain scholarship funds
• Create and review scholarship applications
• Update tickets sales
• Collaborate with Family to retrieve information necessary to form family pairings
• Collaborate with MAR and MED to ensure that each attendee and staffer receives a matching badge
• Help set up registration and workshop forms for attendees and family leaders
• Aid with FAM and PROLOG during Camp activities
• Aid with CAT during Camp to ease transportation of equipment and set-up
• Handle all email exchanges to attendees with updates and necessary actions to take leading up to Camp weekend
• Assists with on-site check-in

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

The Sponsorship Committee is responsible for generating business sponsors to ensure additional funding and involvement for the camp, making sure they are accommodated and to maintain a mutually beneficial business partnership. By doing so, they increase the visibility of the camp within the community/local businesses and oversee all fundraising efforts. Sponsorship funds will also be used to make available scholarships for attendees to apply. All staff members will be encouraged to help drive revenue through achieving personal sponsorship goals and helping the sponsorship committee. Sponsorship committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Maintain communication with sponsors throughout the planning phase for updates & progress, including post-camp
• Research and reach out to local community organizations and businesses to secure monetary and in-kind donations
  • Communicate through phone calls, emails, video calls, and in-person meetings
• Communicate with MAR about sponsorship ad placements on program booklet, shirts, and social media handles
• Follow-up with sponsors post-camp with thank yous and initiate the conversation to convince them to become a year-round contributor
• Pick up and manage any in-kind donations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY

As indicated in the name, our Medic team are individuals who have expertise in performing first aid and work alongside our committees (PROLOG, HOS, CAT) to ensure that our attendees and staffers are safe at Camp. They must have prior experience and certifications in performing first aid, CPR, and addressing other health concerns.

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for UVSA Camp – Dates TBD

 APPLY TODAY