VOLUNTEERS

• Assists the External Vice President in representing the organization in the Vietnamese Community
• Attend most community meetings and events
• Communicates/builds relationships between UVSA and the general Vietnamese Community.
• Acts as the liaison between UVSA and community organizations
• Be able to learn and create Press Releases
• Create and maintain a contact list of community organizations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

• Assist Treasurer in coordinating fundraising events and opportunities for UVSA and its projects
• Assist the Finance Committee for Tet Festival

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

• Assist the Communications Coordinator with graphic design-related tasks including, but not limited to creating graphics for social media platforms

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

• Assist the Media Director in media-related tasks as mentioned in Media Coordinator
• Assist in getting media coverage for UVSA events
• Assists the Media Coordinator with media archives (photography, videos, etc.)
• Create media material as necessary for specific events/activities
• Should be able to operate a camera and do some editing

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

The Tet Chair(s) and Committee Directors are the lead event coordinators for the UVSA Tet Festival. As the Event Chair or Committee Director, you are given voting rights as a UVSA General Staff Coordinator and must agree to the UVSA Coordinator Requirements & Responsibilities. 

Vice Chair(s) Will:

• Assist the Chair in overseeing all Tet directors and staff operations
• Be the first point of contact for all committee questions and concerns
• Make low-stakes decisions without prior approval from the Chair needed
• Assist in making high-stakes decisions with the Chair and Admin Team

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Prior experience with ticketing systems
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

APPLY TODAY

The Admissions Committee oversees all aspects of ticketing and parking hang tag distribution before and during the event. They are also responsible for overseeing cash handling during the event.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Assists with designing and procurement of physical and digital admission tickets
• Creates a ticket & hang tag distribution process and procedures
• Ensures that volunteer staff, vendors, sponsors, and other guests receive necessary admission tickets and/or parking hang tags
• Oversees all aspects of online and on-site ticket sales
• Negotiates contract with partner organizations to manage on-site ticket sales
• Assists treasurer with Treasurer with cash handling operations
• Assist with post-event ticket & hang tag sales reconciliation
• Delegate event planning tasks to team members where necessary
• Attentive to the value of staying under budget while planning event specifications
• Anticipating and planning for possible different scenarios
• Strong communication skills, and the ability to present event ideas and plans
  

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Prior experience with ticketing systems
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

APPLYY TODAY

The Contests Committee oversees the majority of all competitions that occur throughout the event, including, but not limited to, children’s pageant, phở eating, drawing, and more. The Contests committee does not coordinate the Talent Competition nor the Miss Vietnam of Southern California Pageant; however, contest rules, terms, and conditions apply unilaterally to all Tet Festival contests.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Find emcees, judges, sponsors, prizes, and contestants
• Create forms, rules, guidelines for contests
• Advertise, recruit participants via newspaper, radio, Vietnamese language schools, VSAs, etc
  

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

APPLYY TODAY

The Decorations Committee assists in creating attractive and engaging lunar new year themed decorations for the event.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Create lunar new year themed event decorations
• Work with other teams to procure decorations for all areas of the event excluding the Cultural Village

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

APPLYY TODAY

The Entertainment Committee oversees programming that occurs on the main stage of the festival (e.g. book singers, entertainers, emcees, and event scheduling for the main stage).

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Develop and execute main stage programming for 3 days of event
• Appoint deputy event coordinators to oversee large programs: Youth Night, Talent Competition, Community Performances, Grand Concert
• Establish and maintain professional relationship with performers, judges, and other VIPs
• Oversee performer auditions, including processing applications and scheduling
• Coordinate with other teams to schedule stage rehearsals and programming times
• Secure contracts with stage, sound, and lighting providers
• Oversee audio/video playback, soundboard, and LED screen operations

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience with stage production
• Some Vietnamese speaking and literacy

APPLYY TODAY

The Hospitality Committee oversees planning, preparation and distribution of food & nutritional needs to staff during the three-day event.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Plan the menu for over 250 staff during the event
• Recognize unique dietary and allergy needs for staff
• Oversee cooking process and ensure food handling safety guidelines are met
• Manage logistics and equal disbursement of food to staff
• Ensures accurate inventory for materials used

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience in hospitality or food service industry

APPLYY TODAY

The Marketing Committee oversees all marketing aspects for the event to both Vietnamese and mainstream media. They implement a marketing strategy to help attract more visitors to the event and helps coordinate the Information Booth during the three-day weekend.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Develop and execute a marketing campaigns to target festival audiences
• Research advertising outlets and opportunities for outreach
• Collect and aggregate audience data to enhance sponsorship activations
• Prepare press releases for all major announcements
• Communicate with other teams to create effective advertisements for each event
• Coordinate promotional and discount incentives
• Manage and oversee information booth and merchandise sales on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing inventory, and managing take-down

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience with event marketing
• Strong Vietnamese speaking and literacy

APPLYY TODAY

The Opening Ceremony Committee oversees the welcome reception of the festival and the cultural procession and ceremonies to welcome the new lunar year. The committee is tasked with contacting speakers, dignitaries, community organizations, performers (dance groups, lion dance, etc), and putting together our annual firecracker display.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Coordinate anthems and color guard
• Invite dignitaries & public officials via snail mail and email
• Secure keynote speaker
• Book lion dance team and traditional dance team
• Coordinate firecrackers show at the conclusion of the ceremony
• Sends thank you letters to dignitaries & public officials

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Strong Vietnamese speaking and literacy

APPLYY TODAY

The Sponsorship Committee oversees building and leading of all phases of event sponsorships. For this highly specialized position, we recommend that you are able to volunteer at least 5 hours per week during normal business hours.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
• Develop and implement sponsorship budget to achieve sales plans
• Research, develop, and update sponsorship valuation relative to market value of assets
• Create or update sponsorship proposals
• Work with the marketing team to collect and aggregate audience data to enhance sponsorship activations
• Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, and representing UVSA at industry functions
• Work with media team to collect all evidence, photo and video proof, of sponsorship fulfillment
• Prepare sponsorship fulfillment reports for all sponsors
• Communicate with potential and returning sponsors at least 7 months before the event

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Understanding of event sponsorships vs corporate philanthropy
• Some Vietnamese speaking and literacy
• Experience with event sponsorships

APPLYY TODAY

The Volunteers Committee oversees the handling of all volunteers for the festival, ensuring that all other committees have necessary support to operate.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Recruit & manage high school & college volunteers
• Communicate with other directors to be able to provide committees with on-site volunteers
• Plans and execute orientation for general volunteers prior to festival
• Handle email correspondence between volunteers and the Volunteers committee
• Manage and appoint sub-committees within the committee
• Sort general volunteers into various shift times for days of the festival
• Develop the overall structure of volunteers committee layout
• Maintain relations with previous sponsors

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Have experience with volunteering at an event and team management
• Have experience in at least 1 year of event planning
• Some interpersonal skills
• Be able to adapt to unforeseen situations

APPLY TODAY

The Admissions Committee oversees all aspects of ticketing and parking hang tag distribution before and during the event. They are also responsible for overseeing cash handling during the event.

Team Members Will:

Accounting Lead

• Oversees all online and on-site sales transactions for the event
• Assists with updating, maintaining, and enforcing cash handling policies and procedures
• Assists with post-event sales reports
• Assists with point-of-sale software training for staff
• Assists with point-of-sales software monitoring

Ticketbooth Sales Lead

• Oversees online and on-site ticketing and parking process and procedures
• Assists with designing and procurement of physical and digital admission tickets
• Assists with ticket distribution process and procedures
• Assists with post-event ticket reconciliation

Committee Liaison Lead

• Oversees all of the committees on-site sales and admission tickets, parking hang tags, and merchandise sales
• Assists the committees with sales transactions
• Trains committees to use point-of-sales system
• Works with committees to prepare pre-festival tickets and hang tag
• Works with AMS director to create a reconciliation process for committees
• Ensures that committee follow cash handling procedure

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Customer service and sales related skills
• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
  
• Experience with sales or cash handling
• Have been active in UVSA or VSA for at least one year

APPLY TODAY

The Contests Committee oversees the majority of all competitions that occur throughout the event, including, but not limited to, children’s pageant, phở eating, drawing, and more. The Contests committee does not coordinate the Talent Competition nor the Miss Vietnam of Southern California Pageant; however, contest rules, terms, and conditions apply unilaterally to all Tet Festival contests.

Team Members Will:

Entertainment/Dance Lead

• Will be responsible for Hip Hop Dance competition and community performances
• Work under the guidance of the directors & interns to reach out to the community for performances
• Will also be responsible for reaching out to judges and MC for Hip Hop Dance

Food Lead

• Will be responsible for all food related contests
• Assist directors and interns with updating the sign-ups spreadsheet and communicating with sponsors and participants
• Must be able to attend Health Inspection meeting and relay the information with the rest of the team

Children Lead

• Will be responsible for all children related contests
• Must be able to speak in Vietnamese to parents
• Assist directors and interns with finding sponsors and making gift baskets

Team Member

• Responsible for assisting sponsorship runs, marketing, and any on day of tasks
• Will be working directly under the lead to help contact participants and sponsors

Qualifications & Expectations

• Must be at least 15 years old.
• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Strong communication and interpersonal communication skills

APPLY TODAY

The Decorations Committee assists in creating attractive and engaging lunar new year themed decorations for the event.

Team Members Will:

• Create decorations concept based on festival theme
• Work with Làng Việt Nam (Cultural Village) to expand on cultural themes throughout the festival
• Order and make decorations as necessary

Qualifications & Expectations

• Must be at least 15 years old.
• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Strong communication and interpersonal communication skills

APPLY TODAY

The Entertainment Committee oversees programming that occurs on the main stage of the festival (e.g. book singers, entertainers, emcees, and event scheduling for the main stage).

Team Members Will:

• Responsible for aiding directors in running main stage
• Helps stage manager with talent, checkin, and organizing
• Will be expected to follow the instructions of the directors and be quick on their feet as well as being able to perform under pressure
• Assists director with visual, music, talent, check-in, and pre festival preparation
• Must attend majority of meetings to be informed on what is going on

Qualifications & Expectations

• Must be at least 18 years old.
• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Strong communication and interpersonal communication skills
• Recommended for people who want to learn more about entertainment, stage managing, etc.
• Looking for people who can think fast and work under pressure

APPLY TODAY

The Hospitality Committee oversees planning, preparation and distribution of food & nutritional needs to staff during the three-day event.

Team Members Will:

Inventory Lead

• Assist director in creating an official documentation for tracking items that will be utilized at Tet Festival
• Will be in charge of following up with any member regarding aspects of inventory
• Will be in charge of recording current available items at the UVSA office
• Will be in charge of creating a list of items that still needs to be purchased
• Will be in charge of keeping track of borrowed items from Tet Festival staffers

Meals Lead

• Assist director in creating an official food menu
• Responsible for researching meals that are easy to cook and within the budget cost
• Responsible for teaching the committee to prepare the meal
• Responsible for planning the logistics of preparing/serving the meals

Sponsorship Lead

• Assist director in executing a plan for successfully finding sponsors for Hospitality committee
• Responsible for emailing/meeting/communicating with potential sponsors
• Responsible for establishing fundraisers for the committee
• Responsible for establishing “Thank You” cards for all sponsors 

Team Member

• Will fulfill all the duties of Hospitality committee
• Will help Inventory Lead with establishing the master inventory list, if necessary
•  Will assist Meals Lead with establishing the food menu, if necessary
• Will follow the instructions of Sponsorship Lead and search for sponsors
• Will be responsible for learning about the communication training that will be implemented during Tet Festival
• Will be responsible for preparing, cooking, and serving the meals during all days of Tet Festival

Qualifications & Expectations

• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Has experience in cooking food
• Has experience in proper food handling
• Has the passion to help out other people
• Open-minded

APPLY TODAY

The Làng Việt Nam (Cultural Village) committee is responsible for working with many different community groups to create an authentic Vietnamese Cultural Village within the festival featuring traditional infrastructure, cultural relics, and showcasing Vietnamese customs. They also oversee programming throughout the 3 days.

Committee Members Will:

• Assists with the committee in preparing decorations for the Village, working on building structures and replicas of traditional Vietnamese structures
• Attend more than 75% of all committee meeting
• Staff members will assist in different activities throughout the Festival and oversee 200+ day of volunteers
• Must be present throughout set up week and be at the Festival all three days

Qualifications & Expectations

• Be at least a high school student (14 years of age)
• Have a method of to and from work parties and festival grounds
• Have been an LVN volunteer for at least 1 year prior. 
• Recommended experience using construction tools, such as drills, hammers, screwdrivers, etc.

APPLY TODAY

The Marketing Committee oversees all marketing aspects for the event to both Vietnamese and mainstream media. They implement a marketing strategy to help attract more visitors to the event and helps coordinate the Information Booth during the three-day weekend.

Committee Members Will:

Events Coordinator

• Will be in charge of planning and executing promotional events to promote Tet Festival at Asian American Expo, Mainplace Mall, and etc
• Must have some experience in event coordinating and event planning
• Be familiar with Microsoft Office and Google Suits in terms of Excel and Google Sheets
• Must be on site to communicate and execute the event program
• Be able to speak and MC in front of large crowd during events 

Graphic Designers

• Must be familiar with Graphic Design software: Photoshop, Illustrators, and InDesign
• Conceptualizing visuals based on requirements given out by the leads and directors
• Gathering materials and creating layouts for digital and printed designs
• Obtaining approval of concept by submitting rough layout for approval
• Completing projects by coordinating with leads and other committee members
• Contributing to the general marketing results as needed

Public Relations

• Managing the PR aspect of a potential crisis situation
• Researching, writing and distributing press releases to targeted media
• Writing commercial script(s) and collaborating with Media Committee to execute it.
• Editing and approving social media and graphic’s copy writings
• Highly recommended to be able to read, write, and speak Vietnamese

Social Media Managers

• Must be familiar with Social Media Platforms: Facebook, Instagram, Snapchat, Youtube, Yelp, Twitter
• Administrating the creation and publishing of relevant, original, high-quality contents (for all channels and ads)
• Responding appropriately to all comments and reviews on UVSA Tet Festival social media
• Creating a regular publishing schedule and promoting content through social advertising
• Implementing a content editorial calendar to manage content and plan specific, timely marketing campaigns

Webmaster

• Will be in charge of all adjustments to the website under instruction of Marketing  Directors and Admins
• Must have previous experience with WordPress or similar platforms
• Must be familiar with front end web design in terms of web design structure and color use for the website  
• Working with different management systems integrated in the website

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Be able to volunteer 2+ hours per week
• Able to carry, lift, move up to 20 lbs of objects
• Have method of transportation to and from meetings & events

APPLY TODAY

The Media Committee oversees all electronic, audio, & visual aspects of the festival. They oversee photography and videography for the 3 days, and also work on media content.

Committee Members Will:

Events Coordinator

Photo Lead

• Craft and teach workshops on skills relating to photography
• Work with other leadership members to create a syllabus and schedule for media team’s events
• Organize on-site event logistics related to coordination of photographers
• In the event that the Media Director is indisposed or unavailable, make decisions on behalf of the Media Director
• Delegate event planning tasks to team members where necessary

Video Lead

• Craft and teach workshops on skills relating to videography.
• Work with other leadership members to create a syllabus and schedule for media team’s events.
• Organize on-site event logistics related to coordination of videographers
• In the event that the Director is indisposed or unavailable, be able to take charge and make decisions on behalf of the Director

Team Member

• Attend all media team meetings and events
• Participate in educational workshops related to the learning and teaching photography/videography
• Assist leads on-site of the event with photography and videography

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have laptop and photography/videography equipment
• Have method of transportation to and from meetings & events

APPLY TODAY

The MVSC Committee oversees the programming, selection of participants, finding sponsors & judges, and securing prizes for the scholastic cultural pageant.

Team Members Will:

MVSC Mom

• Attend weekly pageant rehearsals
• Host personal and professional development workshops to prepare contestants for the event
• Develop and maintain interpersonal relationships with contestants
• Assist in coordination of volunteer opportunities for contestants
• Assist in coordination of pageant events, such as mixers, charity fundraisers, and more

MVSC Choreographer

• Lead and instruct choreography at all weekend rehearsals
• Procure dance sets and props for use in both rehearsals and on at the event
• Select a traditional Vietnamese song for the dance and ensure song is mixed appropriately

MVSC Social Media Manager

• Manage MVSC’s social media platforms such as Facebook and Instagram
• Research and develop techniques to expand social media outreach and engagement
• Publish content to build social media presence and identity
• Work with the Tet Festival Marketing Team to publish official announcement
• Attend weekly online team meetings

MVSC Advisor

• Guide current Director to a successful program based on past experience

MVSC Graphic Designer

• Design graphics for use by the MVSC Social Media Manager
• Design print media, including but not limited to, pageant flyers, calendars, booklets, and more
• Edit contestant photos for use in print and digital media
• Adhere to all branding and design guidelines set by UVSA, including but not limited to, approval procedures
• Coordinate all MVSC design projects, including conceptualizing, drafting, designing, illustrating, editing, proofing, and more
• Attend weekly online team meetings

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Strong communication and interpersonal communication skills

APPLY TODAY

The Opening Ceremony Committee oversees the welcome reception of the festival and the cultural procession and ceremonies to welcome the new lunar year. The committee is tasked with contacting speakers, dignitaries, community organizations, performers (dance groups, lion dance, etc), and putting together our annual firecracker display.

Team Members Will:

• Invite dignitaries & public officials
• Organize opening processional ceremony
• Secure keynote speaker
• Book lion dance team, handle firecrackers

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Customer service and sales related skills
• Be at least 15 years old
• Have a method of transportation to and from meetings

APPLY TODAY

The Operations Committee oversees nearly all aspects of event operations, including the training of personnel and coordinating with service providers, to ensure a smooth and successful event.

Team Members Will:

• Works under Operations Field Supervisors (Dispatch,  Gates, and Technical) and provides assistance where necessary under one or more of the following divisions
• technical (electrical, waste management, plumbing, crowd control, safety & security)
• gates (entrance and exit hospitality, crowd control, line management, admissions ticket scanning)
• traffic (pedestrian safety, directing vehicle traffic, shuttle transportation)
• dispatch (answering calls and texts, manage radio communications, disperse event wide communications, handle emergencies)
• Assists other committees when needed with event logistics
• May involve long hours of standing, heavy lifting, or patrolling

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Customer service related skills
• Be at least 18 years old
• Have a High School Diploma
• Have a method of transportation to and from meetings

APPLY TODAY

The Sponsorship Committee oversees building and leading of all phases of event sponsorships. For this highly specialized position, we recommend that you are able to volunteer at least 5 hours per week during normal business hours.

Team Members Will:

• Assists the Sponsorship Director to develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
• Manage assigned sponsorship accounts while ensuring quick communications turnaround with sponsor representatives
• On-site: 
• (1) assist in installing sponsor assets at assigned locations across event footprint, checking in and directing sponsor to booth location, ensuring they have access to tables & chairs, electricity, and other provisions as provided in their sponsorship package
• (2) check-in with sponsors regularly to ensure that their needs are being met
• (3) assist in the collection of all photo and video evidence to include in each sponsors fulfillment report
• Anticipating and planning for possible different scenarios
• Strong communication skills, and the ability to present event ideas and plans

Qualifications & Expectations

• At least 1 year of event coordination
• Some Vietnamese speaking and literacy
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Customer service related skills
• Be at least 18 years old
• Have a High School Diploma
• Have a method of transportation to and from meetings

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The Vendors Committee oversees the selling of booths for the festival and ensuring that Vendors are accommodated and that they also follow UVSA, city, county, state and federal rules & regulations.

Team Members Will:

• Manages vendors accounts, including email, phone, and text communications with vendors related to their booth reservation
• Process vendor applications, including reviewing, approving, quoting, and invoice requesting
• Assist with coordinating the mandatory vendors meeting
• Assists with booth inspections prior and during the event, including safety, health, and fire
• Ensure that all vendor orders are fulfilled, including but not limited to, health permits, power requests, booth requests, and more
• Oversees troubleshooting of vendor conflicts and issues
• Works with the Operations Technical Team for technical issues, including but not limited to, safety, fire, electrical, plumbing, and waste management
• Attend weekly online and in-person team meetings

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Customer service and sales related skills
• Access to a laptop and mobile device
• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
  
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
  
• Preferred personality type – a hard working nut who exhibits pragmatic decision-making and flexible solutions.
• Project Management
• Event Coordination
• Finance & Accounting

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The Volunteers Committee oversees the handling of all volunteers for the festival, ensuring that all other committees have necessary support to operate.

Team Members Will:

Team Lead

• Assist directors in contributing to the development of the general volunteers layout
• Lead the check in/check out process during the weekend of the festival
• Manage the rotation of general volunteers switch out
• Oversee the committee when the directors are not present
• Assist in troubleshooting any conflicts with general volunteers or volunteers committee

Team Member

• Recruit on-site general volunteers for the event
• Coordinate with other departments to dispatch on-site general volunteers where necessary
• Manage check in/out process for on-site general volunteers prior to their shift and after
• Assist in the planning and execution of the general volunteer orientation meeting
• Attend all team meetings and work parties

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Be at least 15 years old
• Have a method of transportation to and from meetings

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