built upon a foundation of 

VOLUNTEERS

We are dedicated to providing opportunities for growth and development to students and young professionals of all ages.

OPPORTUNITY

By joining our volunteer staff, you’ll be able to develop real-world skill sets which will help propel you in your career. Below are some skills which we leverage in all our programs.

Event Planning

Be a small retreat or a large-scale festival, we plan a multitude of private and public events each year.

Finance

We maintain the books of over $500k in revenue and budget for projects as large as $300k in expenses.

Culture

We incorporate Vietnamese culture in all our programs in order to educate our members and the community.

Project Management

We incorporate management training to ensure you’re prepared to plan and execute projects on-time.

Technology

We leverage technology from collaboration software to Community Relations Management software.

Photography

We have a media team that hones their photography, cinematography, and production skills. 

join our team

Our volunteers come from all across Southern California.

Year-Round Staff

Project Staff

Day-of volunteers

we’re here to serve you

Our corporate motto is “Developing the Next Generation of Leaders.” That means you.

GENERAL STAFF

The General Staff work with the Executive Board in administration and event planning and coordination. Most positions require an annual commitment we only ask that you be able to volunteer at least 2 hours per week. For event coordinators, we ask that you be able to commit additional hours leading up to and throughout the event.

ALUMNI RELATIONS

Oversees the building and maintaining relationships with alumni through social events, newsletters, and support campaigns using donor relationship management software

CAMP STAFF

Assists the Camp Chair in planning and executing UVSA’s two annual leadership camps: one for youth ages 15 through 18, and a second for collegiate VSA leaders. Scroll down for more information

COMMUNICATIONS

Sets the tone for all external messaging while ensuring the organization’s values are always upheld. Oversees relationships with media outlets, manages social media platforms, and reviews all outgoing messaging

DEVELOPMENT

Assists officers in the leadership development of the general staff by coordinating professional workshops, retreats, training sessions, and other opportunities from other organizations or events

PUBLIC RELATIONS / CORR

Assists the External VP in maintaining relationships within the community, including representing UVSA at other community organization functions. Also serves as the SoCal Representative within UNAVSA

HIGH SCHOOL OUTREACH

Maintains and develops relationships with high school campus clubs in order to provide opportunities to participate in UVSA projects (summer camp) or daily volunteer opportunities (Tet Festival)

HUMAN RESOURCES

Assists the Secretary and Internal VP in screening, recruiting, and training department volunteer staff. Reviews and updates existing training protocols to meet industry standards

INTERNAL RELATIONS

Assists the Internal VP in managing event administration of Inter-Collegiate Council events. Ensures that ICC meetings and minutes are properly recorded and provides training to ICC in UVSA procedures

IT / WEB

Systems administrator for backend platforms, such as Google Workspace for Nonprofits, Workplace by Meta, Webhosting by DigitalOcean, Customer Relationship Management by Salesforce, and more  

MEDIA

Coordinates photographers and videographers to cover UVSA events. May provide coverage to local VSA events. Produces creatives for publishing on the website and social media

PROJECT U DANCE

Choreographs dances for the community. Performs traditional and modern dances to at community events, including exhibition performances at other VSA events and Tet Festival

TET FESTIVAL CHAIR

Lead event coordinator the annual Tet Festival event, overseeing all aspects of planning and execution. Recruits committee directors to oversee event programming and logistics.  

TET FESTIVAL - Please select a team that interests you

All available team openings are listed below. Note that some teams may have specific team member as well as lead positions available.

[OPEN] Tet Festival - Entertainment Team

Entertainment General Team Members are responsible for aiding directors in coordinating all programs and events for the main stage, including events from other teams that take place on the main stage.

  • Assists director with visual, music, talent, check-in, and pre festivial preparation

Qualifications & Expectations

  • Be at least 18 years of age
  • High school diploma or equivalent
  • Have been active in VSA or UVSA for at least one year
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event from Friday, January 27 to Sunday, January 29, 2023

 APPLY TODAY

[OPEN] Tet Festival - Opening Ceremony Director

Opening Ceremony Director oversees the welcome reception, cultural procession, and other
ceremonies to welcome the new lunar year

  • Coordinate anthems and color guard
  • Invite dignitaries & public officials via snail mail and email
  • Secure keynote speaker
  • Book lion dance team and traditional dance team
  • Coordinate firecrackers show at the conclusion of the ceremony
  • Sends thank you letters to dignitaries & public officials

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event

Recommended

  • Prior event planning and team management experience
  • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

 APPLY TODAY

[OPEN] Tet Festival - Opening Ceremony Team

Opening Ceremony Team Members coordinates the welcome reception,cultural processions, and ceremonies for the event

  • Invite dignitaries & public officials
  • Organize opening processional ceremony
  • Secure keynote speaker
  • Schedule special performances, such as lion dancing teams
  • Coordinates the firecrackers show at the close of the opening ceremony

Qualifications & Expectations

  • Be at least 14 years of age
  • Be able to volunteer 2+ hours per week for meetings or work parties
  • Have a transporation to and from meetings, work parties, and the festival grounds
  • Be available and present on-site for Tet Cung (date is to be announced later)
  • Be available and present on-site of the event from Friday, January 27 to Sunday, January 29, 2023

 APPLY TODAY

[OPEN] Tet Festival - Operations Team

Operations General Team Members assists in all aspects of event operations, from on-site setup to event troubleshooting

  • Works under Operations Team Leads and assists where necessary under one or more of the following divisions
    • technical (electrical, waste management, plumbing, crowd control, safety & security)
    • gates (entrance and exit hospitality, crowd control, line management, admissions ticket scanning)
    • traffic (pedestrian safety, directing vehicle traffic, shuttle transportation)
    • dispatch (answering calls and texts, manage radio communications, disperse event wide communications, handle emergencies)
  • Assists other committees when needed with event logistics
  • May involve long hours of standing, heavy lifting, or patrolling

Operations Lead: Dispatch oversees all on-site emergency and non-emergency communications

  • Coordinates and updates all standard operating procedures related to on-site emergency and non-emergency communications
  • Receive emergency and non-emergency calls, texts, and radio inquiries and records all information
  • Address problems and requests by transmitting information or providing solutions
  • Receive and dispatch orders for products or deliveries
  • Prioritize calls according to urgency and importance
  • Use radio, phone or computer to send crews, vehicles or other field units to appropriate locations
  • Monitor the route and status of field units to coordinate and prioritize their schedule
  • Provide field units with information about orders, traffic, obstacles and requirements
  • Enter data in computer system and maintain logs and records of calls, activities and other information
  • Coordinates with the administrative team to ensure transparent communication channels with service providers, such as the venue event coordinators, security, and emergency personnel
  • Manages the programming, distribution, maintenance, and collection of radios for all departments
  • Require all volunteer staff who have requested a radio to undergo radio etiquette training

Operations Lead: Gates oversees all entrances onto and exits off of festival grounds

  • Manages all those entering and exiting the festival through main gate and vendors gate
  • In charge of collecting tickets from patrons, vendors, performers, scouts, etc.
  • Handles all disputes regarding entrance into the festival

Operations Lead: Traffic oversees pedestrian and vehicle traffic, shuttle transportation, and crowd control management

  • Contract with bus service provider to provide shuttle transportation between relevant pick up and drop off locations
  • Secure shuttle drop off points and ensure adequate parking is available at each stop
  • Obtain all required permits and insurances for parking lot and shuttle pick-up and drop off locations
  • Coordinates with other operations divisions, as necessary, to manage crowds during major events
  • Ensures adequate signage between the event footprint and all parking lots
  • Maintain proper separation between pedestrian and vehicles lanes using dividers as necessary
  • Manage crosswalks or pathways in which pedestrian and vehicle traffic cross
  • Contract with mobile cart provider for use during setup and teardown
  • Collaborate with Operations Director and other leads to develop training workshops for the benefit of all team members

Operations Lead: Technical oversee all event operations within the event footprint including, but not limited to, electrical, lighting, waste management, fire safety, plumbing, and table & chair management. Provide auxiliary support for crowd control and security

  • Provide technical support to the Vendors Team to ensure exhibitors receive all expected deliverables (power access, booth, etc)
  • Coordinate with on-site electricians throughout setup and during the event
  • Lighting, general: ensure that festival grounds are well lit so that event guests can access all exhibitors and attractions
  • Lighting, booths: ensure that all booths which are using UVSA-providing lighting have functional light bulbs
  • Electrical, exhibitor: ensure all booths have access to electricity within 25 feet of their booth
  • Electrical, food: ensure all booths have their requested number of power boxes
  • Electrical, general: ensure that all electrical cables and wires in public areas have cable ramps to minimize trip hazards and inspect all power boxes and power strips for daisy chaining
  • Coordinate with on-site plumbers throughout setup and during the event
  • Ensure that all water and sewage lines are accessible; and if not, that they become accessible
  • Ensure proper delivery, setup, and maintenance of hand washing stations where necessary
  • Contract with sink provider to deliver and maintain 3-compartment sinks for use by food vendors
  • Maintain and clean sinks as necessary to maintain proper operation
  • Ensure that hot water maintains proper temperature to pass health inspection
  • Ensure that bleach is accessible at each sink
  • Contract with portable restroom provider to deliver and maintain portable restrooms for use by food vendors
  • Ensure that portable restrooms are stocked with toilet paper
  • Contract with fencing provider to deliver panel fencing and barricades for the event
  • Setup all fences and barricades within the event footprint
  • Contract with portable light tower provider to increase lighting in areas where property lights are insufficient
  • Oversees the activation and deactivation of all light towers at the event
  • Coordinate with janitorial and the volunteers team to ensure that all areas are clean and free of excess debris
  • Ensure that waste receptacles are available across the event footprint; and if areas are lacking receptacles, communicates with janitorial to request additional units
  • Ensure that food court dining areas are clean and free of debris by supervising, or causing to be supervised, general volunteers to keep such area clean
  • Ensure that access ways are clear of equipment so that janitorial can remove waste efficiently
  • Coordinates with the administrative team to clear fire inspection
  • Ensure that all fire accessways are clearly marked, visible, and free of any obstructions
  • Ensure that 2A:10BC fire extinguishers are serviced and are accessible within 75 feet of any booth
  • Ensure that every food booth has its own 2A:10BC that has been serviced
  • Ensure that every food booth which is deep frying also has its own K-type fire extinguisher which has been properly serviced
  • Ensure that all emergency exits are properly marked
  • Ensure that all large canopies of sizes 20′ x 20′ or larger have the appropriate number of 2A:10BCs and no smoking signs
  • Ensure that all stages have adjacent 2A:10BCs
  • Ensure that all structures and decorations, including the front gate, cultural village, and stage fabrics have been treated with fire retardant
  • Ensure that all structures and stages have build design documentation
  • Distribute and collect tables and chairs for all departments
  • Assists with crowd control, emergencies, and other logistical functions that occur inside the event
  • Ensures adequate signage inside the event to guide guests to all major attractions including exits and restrooms
  • Collaborate with Operations Director and other leads to develop training workshops for the benefit of all team members

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Be able to volunteer 2+ hours per week
  • Attend weekend team meetings, including training sessions and retreats
  • Able to carry, lift, and move up to 20 lbs
  • Able to remain calm and collect under stress or difficult conditions
  • Be able to attend all required meetings
  • Have a method of to and from meetings, events, and the festival grounds
  • Be available and present on-site of the event from Friday, January 27 to Sunday, January 29, 2023

 APPLY TODAY

[OPEN] Tet Festival - Sponsorship Director

Sponsorship Director (Senior Accounts Executive) oversees building and leading of all phases of event sponsorships. For this highly specialized position, we recommend that you are able to volunteer at least 5 hours per week during normal business hours

  • Develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
  • Develop and implement sponsorship budget to achieve sales plans
  • Research, develop, and update sponsorship valuation relative to market value of assets
  • Create or update sponsorship proposals
  • Work with the marketing team to collect and aggregate audience data to enhance sponsorship activations
  • Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, and representing UVSA at industry functions
  • Work with media team to collect all evidence, photo and video proof, of sponsorship fulfillment
  • Prepare sponsorship fulfillment reports for all sponsors
  • Communicate with potential and returning sponsors at least 7 months before the event
  • Delegate event planning tasks to team members where necessary
  • Attentive to the value of staying under budget while planning event specifications
  • Anticipating and planning for possible different scenarios
  • Strong communication skills, and the ability to present event ideas and plans

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Have been active in UVSA for at least one year
  • Able to volunteer 5 or more hours per week during normal business hours
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event

Recommended

  • Prior event planning and team management experience
  • Prior Experience with event sponsorships
  • Understanding of event sponsorships vs corporate philanthropy
  • Some Vietnamese speaking and literacy
  • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

 APPLY TODAY

[OPEN] Tet Festival - Sponsorship Team

Sponsorship Accounts Manager assists in managing accounts and executing sponsorship activation strategies to ensure sponsorship fulfillment

  • Assists the Sponsorship Director to develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
  • Manage assigned sponsorship accounts while ensuring quick communications turnaround with sponsor representatives
  • On-site:
    •  assist in installing sponsor assets at assigned locations across event footprint, checking in and directing sponsor to booth location, ensuring they have access to tables & chairs, electricity, and other provisions as provided in their sponsorship package
    • check-in with sponsors regularly to ensure that their needs are being met
    • assist in the collection of all photo and video evidence to include in each sponsors fulfillment report
  • Anticipating and planning for possible different scenarios
  • Strong communication skills, and the ability to present event ideas and plans

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Been active in UVSA for at least 1 year
  • Be able to volunteer at least 2+ hours per week
  • Have method of transportation to and from meetings & events
  • Be available and present on-site of the event from Friday, January 27 to Sunday, January 29, 2023

 APPLY TODAY

[OPEN] Tet Festival - Vendors Team

Vendors Team Member assist with vendor booth sales & reservations, processing vendor applications, and ensure vendor fulfillment

  • Manages vendors accounts, including email, phone, and text communications with vendors related to their booth reservation
  • Process vendor applications, including reviewing, approving, quoting, and invoice requesting
  • Assist with coordinating the mandatory vendors meeting
  • Assists with booth inspections prior and during the event, including safety, health, and fire
  • Ensure that all vendor orders are fulfilled, including but not limited to, health permits, power requests, booth requests, and more
  • Oversees troubleshooting of vendor conflicts and issues
  • Works with the Operations Technical Team for technical issues, including but not limited to, safety, fire, electrical, plumbing, and waste management
  • Attend weekly online and in-person team meetings

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Been active in UVSA for at least 1 year
  • Be able to volunteer 2+ hours per week
  • Have method of transportation to and from meetings & events
  • Be available and present on-site of the event from Friday, January 27 to Sunday, January 29, 2023

 APPLY TODAY

PROJECT LEAD: CAMP EVENT COORDINATOR

UVSA is seeking volunteers for two summer leadership camps: the first event for high school students and the second event for college students. All available team openings are listed below

[CLOSED] CAMP - Family Programming Committee

Family Programming Director organizes campers into families, training family heads, and coordinate activities for the event

  • Create vision for the family experience that’s unique to camp
  • Train and pair family heads/advisors
  • Organize and facilitate a family head retreat
  • Work with Registration to create dynamic families
  • Formulate family theme and structure
  • Facilitate icebreakers/group activities
  • Organize and facilitate all camp activities
  • Oversee the planning of Tro Choi Lon (Big Game)
  • Lead camp jingles/songs
  • Create fun activities to promote an active atmosphere, inclusivity, and safety
  • Conduct judging/scoring system and distribute prizes/awards
  • Assist in incorporating the team’s vision into all aspects of camp

Family Programming Team Members are family heads for the high school camp and advisors for the college camp.

  • Assist the Director to develop family themes and structure
  • Aid in deciding the outcome of the family experience
  • Motivate and inspire family morale
  • Provide a safe environment for campers
  • Keep campers on schedule
  • Provide guidance for campers throughout the weekend
  • Assist the Sponsorship Team with sponsorship runs throughout the planning phase

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Have a method of transportation to and from meetings
  • Be available and present on-site on all three days of the event. Dates TBD

     APPLY TODAY

    [CLOSED] CAMP - Hospitality Committee

    Hospitality Director oversees meal preparation as well as emergency and safety protocols

    • Create meal plans that accommodates to a variety of diverse needs 
    • Purchases ingredients and food supplies prior to the event
    • Manages all on-site food preparation and food safety
    • Work with the Sponsorship Team to acquire food sponsors
    • Come up with plans to adapt to the various weather changes
    • Prepare emergency and safety protocols and educate attendees on these protocols
    • Maintain an accurate database of attendee needs and special accommodations
    • Shall ensure that the entire team has completed a minimum 1.5 hour CA food handlers training and have a valid CA Food Handler Card acreddited by ANSI

    Hospitality Team Members assists the Director with meal prep and on-site safety protocols

    • Assist in finding food sponsors
    • Assist in the purchasing of all ingredients and food supplies prior to the event
    • Delivering food and water to on-site staff at scheduled times and rotations
    • Making sure staff is eating, staying hydrated, & sleeping

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of transportation to and from meetings
    • Be available and present on-site on all three days of the event. Dates TBD

     APPLY TODAY

    [CLOSED] CAMP - Marketing & Media Committee

    Marketing & Media Director oversees public relations, marketing, and media creation leading up, during, and following the event.

    • Develop and execute marketing campaigns to target camp audiences, including both students and parents
    • Prepare press releases for all major announcements
    • Ensures that marketing for the high school camp reaches students in the Garden Grove Unified School district and other school districts in Southern California 
    • Oversee photography & videography, including recruiting personnel to photograph and film during the event
    • Communicates with all other committees for media request or coverage
    • Collects and and manage of all presentations and media files throughout all weekend
    • Design and print camp staff badges, flyers, program books, tshirts, etc
    • Create the camp recap video
    • Delegate event planning tasks to team members where necessary

    Marketing & Media Team Members assist the director

    • Strategize marketing ideas and techniques to target camp audiences
    • Research additional advertising outlets and opportunities for outreach
    • Assist other committees with marketing needs
    • Maintain website and social media
    • Recruit old/new attendees
    • Assist in graphics design, photo editing, and video editing for the event
    • Assist other committees with AV, photography and videography needs
    • Prepare camp trailers and slideshows

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of transportation to and from meetings
    • Be available and present on-site on all three days of the event. Dates TBD

     APPLY TODAY

    [CLOSED] CAMP - Programming & Logistics Committee

    Programming & Logistics Director oversees all programming aspects, the schedule of events, load-in, load-out, camp safety, rule enforcement, and inventory management

    • Coordinate setup and disassembly of all meeting spaces
    • Create the Camp Master Playbook which includes minute-by-minute of every program for each venue space and the necessary equipment and personnel
    • Assist the Camp Chairs and Family Programing to create a program that incorporates the theme and vision
    • Oversee the planning of of nightly activities and Tro Choi Lon (Big Game) in coordination with Family Programming
    • Create and facilitate scrips, games, and activities for nightly activities and Tro Choi Lon
    • Coordinate workshops, including inviting keynote speakers and workshop presentors
    • Ensure that all AV needs are met for all programs
    • Creates, distributes, collects, and compiles workshop evaluations
    • Oversee camp inventory
    • Works with Hospitality to create a Safety & Emergency Response plan

    Programming & Logistics Team Members assist the director

    • Develop and facilitate workshop topics
    • Oversee families during nightly activities
    • Assist in event setup and load-out
    • Decorate campsite in accordance to Tro Choi Lon theme
    • Communicates with all other committees with inventory needs and ensures said inventory is delivered and returned
    • Assist other committees with other inventory needs, such as AV with their rental equipment
    • Facilitates workshops and/or finds facilitators
    • Collects workshop summaries
    • Serve as first responders to security & emergency situations
    • Continually patrol the campsite for safety hazards

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of transportation to and from meetings
    • Be available and present on-site on all three days of the event. Dates TBD

     APPLY TODAY

    [CLOSED] CAMP - Registration Committee

    Registration Director oversees camp registration for both events, including general event registration and workshop registration, camp check-in, and ensures that every camper is accounted for at all times during and at the conclusion of the event

    • Create or update the event registration form
    • Ensures that liability and medical waivers are included in the registration form and that such forms are available on-site in case of emergencies
    • Works with the IT team to ensure that all forms, including collection of payments, are fully tested on the UVSA website
    • Works with the finance team to reconcile registration income, implement discount codes, and issue refunds
    • Works with Family Programming distribute attendees into balanced families
    • Works with Marketing & Media to ensure that each camper receives a matching attendee badge
    • Oversees on-site check-in
    • Works with Sponsorship to obtain scholarship funds
    • Create and review scholarship applications

    Registration Team Members assist the director in the above responsibilities

    • Review and test online registration and payment forms
    • Review scholarship applications and awards distribution
    • Check-in attendees to events using mobile check-in app or equivalent 
    • Assists other teams, such as Programming & Logistics, during the event
    • Team members may opt out of attending the event with approval of the Camp Chair and Director

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of transportation to and from meetings
    • Be available and present on-site on all three days of the event. Dates TBD

     APPLY TODAY

    [CLOSED] CAMP - Sponsorship Committee

    Sponsorship Director oversees the aquisition of sponsorship income for the event

    • Collaborate with the Finance Team to set up strategies to reach out to potential Sponsors
    • Prepare sponsorship packet to distribute to potential sponsors 
    • Develop and implement sponsorship budget to achieve sales plans
    • Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, and sponsor follow-up and support 
    • Work with the marketing & media team to collect and collect audience data to enhance sponsorship activations
    • Active communication with sponsors throughout the planning phase for updates & progress, including post-camp thank yous
    • Delegate event planning tasks to team members where necessary
    • Anticipating and planning for possible different scenarios
    • Oversee fundraising activities

    Sponsorship Team Members assist the director in the above responsibilities

    • Research & seek additional funding opportunities, including new sponsors and local businesses
    • Coordinate with relevant committees to ensure benefits for sponsors are fulfilled
    • Assist with any other fundraising opportunities
    • Assists other teams, such as Programming & Logistics, during the event
    • Team members may opt out of attending the event with approval of the Camp Chair and Director

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of transportation to and from meetings
    • Be available and present on-site on all three days of the event. Dates TBD

     APPLY TODAY

    From Our alumni

    Being involved with UVSA opened doors to many opportunities including networking, project management, and leadership development, and I have also been influenced to pursue a dual MD/MBA degree as a result.

    Arlene Ho

    Student, Western Michigan University Homer Stryker, M.D. School of Medicine

    UVSA created a safe space for me to explore my passions

    Kelly Dinh

    Event Specialist, The Walt Disney Company

    UVSA is awesome, 10/10 would recommend.”

    Dennis Nguyen

    Resident Physician, UC Irvine Medical Center