built upon a foundation of 

VOLUNTEERS

We are dedicated to providing opportunities for growth and development to students and young professionals of all ages.

OPPORTUNITY

By joining our volunteer staff, you’ll be able to develop real-world skill sets which will help propel you in your career. Below are some skills which we leverage in all our programs.

Event Planning

Be a small retreat or a large-scale festival, we plan a multitude of private and public events each year.

Finance

We maintain the books of over $500k in revenue and budget for projects as large as $300k in expenses.

Culture

We incorporate Vietnamese culture in all our programs in order to educate our members and the community.

Project Management

We incorporate management training to ensure you’re prepared to plan and execute projects on-time.

Technology

We leverage technology from collaboration software to Community Relations Management software.

Photography

We have a media team that hones their photography, cinematography, and production skills. 

join our team

Our volunteers come from all across Southern California.

Year-Round Staff

Project Staff

Day-of volunteers

we’re here to serve you

Our corporate motto is “Developing the Next Generation of Leaders.” That means you.

GENERAL STAFF

The General Staff work with the Executive Board in administration and event planning and coordination. Most positions require an annual commitment we only ask that you be able to volunteer at least 2 hours per week. For event coordinators, we ask that you be able to commit additional hours leading up to and throughout the event.

ALUMNI RELATIONS

Oversees the building and maintaining relationships with alumni through social events, newsletters, and support campaigns using donor relationship management software

CAMP STAFF

Assists the Camp Chair in planning and executing UVSA’s two annual leadership camps: one for youth ages 15 through 18, and a second for collegiate VSA leaders. Scroll down for more information

COMMUNICATIONS

Sets the tone for all external messaging while ensuring the organization’s values are always upheld. Oversees relationships with media outlets, manages social media platforms, and reviews all outgoing messaging

DEVELOPMENT

Assists officers in the leadership development of the general staff by coordinating professional workshops, retreats, training sessions, and other opportunities from other organizations or events

PUBLIC RELATIONS / CORR

Assists the External VP in maintaining relationships within the community, including representing UVSA at other community organization functions. Also serves as the SoCal Representative within UNAVSA

HIGH SCHOOL OUTREACH

Maintains and develops relationships with high school campus clubs in order to provide opportunities to participate in UVSA projects (summer camp) or daily volunteer opportunities (Tet Festival)

HUMAN RESOURCES

Assists the Secretary and Internal VP in screening, recruiting, and training department volunteer staff. Reviews and updates existing training protocols to meet industry standards

INTERNAL RELATIONS

Assists the Internal VP in managing event administration of Inter-Collegiate Council events. Ensures that ICC meetings and minutes are properly recorded and provides training to ICC in UVSA procedures

IT / WEB

Systems administrator for backend platforms, such as Google Workspace for Nonprofits, Workplace by Meta, Webhosting by DigitalOcean, Customer Relationship Management by Salesforce, and more  

MEDIA

Coordinates photographers and videographers to cover UVSA events. May provide coverage to local VSA events. Produces creatives for publishing on the website and social media

PROJECT U DANCE

Choreographs dances for the community. Performs traditional and modern dances to at community events, including exhibition performances at other VSA events and Tet Festival

TET FESTIVAL CHAIR

Lead event coordinator the annual Tet Festival event, overseeing all aspects of planning and execution. Recruits committee directors to oversee event programming and logistics.  

TET FESTIVAL - Please select a team that interests you

All available team openings are listed below. Note that some teams may have specific team member as well as lead positions available.

[OPEN] Tet Festival - Admissions Director

Admissions Director oversees all aspects of ticketing and parking hang tag distribution before and during the event. They are also responsible for overseeing cash handling during the event.

  • Assists with designing and procurement of physical and digital admission tickets
  • Creates a ticket & hang tag distribution process and procedures
  • Ensures that volunteer staff, vendors, sponsors, and other guests receive necessary admission tickets and/or parking hang tags
  • Oversees all aspects of online and on-site ticket sales
  • Negotiates contract with partner organizations to manage on-site ticket sales
  • Assists Treasurer with cash handling operations
  • Assist with post-event ticket & hang tag sales reconciliation

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 20 years old
  • Have been active in UVSA for at least one year
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event

Recommended

  • At least 1 year of event coordination
  • Prior experience with ticketing systems
  • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

 APPLY TODAY

[OPEN] Tet Festival - Admissions Team

Admissions General Team Members assist the Admissions Director and Leads with ticketing systems, including online and on-site sales of admission tickets, parking sales, and merchandise sales

  • Assist the team with sales transactions
  • Execute cash handling procedures
  • Assist the team with reconciling procedures
  • Interact with different committees

Admissions Accounting Lead oversees oversees all online and on-site sales transactions for the event

  • Assists with updating, maintaining, and enforcing cash handling policies and procedures
  • Assists with post-event sales reports
  • Assists with point-of-sale software training for staff
  • Assists with point-of-sales software monitoring

Admissions Ticketing Lead oversees online and on-site ticketing and parking process and procedures

  • Assists with designing and procurement of physical and digital admission tickets
  • Assists with ticket distribution process and procedures
  • Assists with post-event ticket reconciliation

Admissions Committee Liaison Lead oversees all of the committees on-site sales and admission tickets, parking hang tags, and merchandise sales

  • Assists the committees with sales transactions
  • Trains committees to use point-of-sales system
  • Works with committees to prepare pre-festival tickets and hang tag
  • Works with AMS director to create a reconciliation process for committees
  • Ensures that committee follow cash handling procedures

Qualifications

  • High school diploma or equivalent
  • Be at least 18 years old
  • Have method of transportation to and from meetings & events
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022
  • Be available 3-5 days after the conclusion of the event to conduct reconcilations

 APPLY TODAY

[OPEN] Tet Festival - Contests Team

Contests General Team Members help coordinate and execute a variety of fun and engaging contests for participates of the event, including but not limited to, a children’s pageant, eating contests, dance competitions, and more.

  • Assist in completing sponsorship runs, marketing, and any on day of tasks
  • Will be working directly under a lead to help contact participants and sponsors

Contests: Intern works under the guidance of the directors to communicate with leads and members

  • Relays information from directors to the appropriate person(s)
  • Attend directors meetings with directors, when possible
  • In the absence of directors, interns are responsible for attending the directors meeting
  • Assist directors with check-in with contests lead
  • Ensures that emails to sponsors and participants are responded in a timely manner
  • Must be able to communicate in Vietnamese

Contests Lead: Children’s Pageant is responsible for all children related contests.

  • Must be able to speak in Vietnamese to parents
  • Assist directors and interns with finding emcees, procuring sponsors, corresponding with parents, and making gift baskets
  • Organize all music files received by parents in proper order
  • Help manage the stage on the day of the event

Contests Lead: Food is responsible for all eating related competitions.

  • Assist the director in maintaining contact with sponsors
  • Work with interns and team members on the schedule of when to prepare food
  • Understand all Orange County health codes and food handling requirements
  • Assist directors in contacting participants

Contests Lead: Entertainment/Dance oversees all performances on the contests stage, including overseeing the dance competition.

  • Keep a strong communication with dance teams, MC, and judges
  • Organize all music files in one folder after checking for appropriate music and correct time
  • Assist directors in creating stage time slots, scoring sheets, and team introduction description
  • Responsible for reaching out with community performance groups to fill in empty stage slots
  • Must be present for Thursday technical rehearsal the week of the event

Qualifications & Expectations

  • Interns and Leads must have High school diploma or equivalent and be at least 18 years old
  • General Team members must be at 15 years old
  • Be able to volunteer 2+ hours per week
  • Must attend 75 percent of all required meetings
  • Have a method of transportation to and from meetings/events
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

 APPLY TODAY

 

[OPEN] Tet Festival - Cultural Village Team

Cultural Village General Team Members assist in the planning, construction, execution, dismantling, and storing of all structures and decorations in the village. Additionally, team members will assist in coordinating cultural-village specific day-of volunteers prior to and during the event.

  • Assist with the committee in preparing decorations for the Village, working on building structures and replicas of traditional Vietnamese structures.
  • Attend more than 75% of all committee meetings
  • Assist in different activities throughout the event and oversee 200+ day-of volunteers

Qualifications & Expectations

  • Be at least 14 years of age
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022
  • Have participated at the event as a day-of for the cultural village prior

 APPLY TODAY

[OPEN] Tet Festival - Decorations Team

Decorations General Team Members assist in decorating the festival grounds with photo opportunities according to the event theme, including structures, backdrops, flags, lanterns, and more

  • Create and maintain decorations concept based on festival theme
  • Paint and decorate the main gate
  • Setup photo opportunities at the event, such as backdrops, cutouts, and more
  • Work with the Cultural Village Team to expand on cultural themes throughout the festival

Qualifications & Expectations

  • Be at least 14 years of age
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

 APPLY TODAY

[OPEN] Tet Festival - Entertainment Team

Entertainment General Team Members are responsible for aiding directors in coordinating all programs and events for the main stage, including events from other teams that take place on the main stage.

  • Assists director with visual, music, talent, check-in, and pre festivial preparation

Qualifications & Expectations

  • Be at least 18 years of age
  • High school diploma or equivalent
  • Have been active in VSA or UVSA for at least one year
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

 APPLY TODAY

[OPEN] Tet Festival - Hospitality Team

Hospitality General Team Members help prepare on-site meals for event staff.

  • Help Inventory Lead with establishing the master inventory list
  • Assist Meals Lead with establishing the food menu and preparing meals during the event
  • Conduct sponsorship runs under the Sponsorship Lead in order to secure donated meals
  • Learn about proper food handling and food safety in accordance with the Orange County Health Care Agency

Hospitality Lead: Inventory is in charge of establishing and maintaining a team inventory list.

  • Assist director in creating an official documentation for tracking items that will be utilized during the event
  • Responsible for tracking available inventory at the UVSA office and ensuring everything is returned at the conclusion of the event

Hospitality Lead: Meals is in charge of preparing all meals at the event.

  • Assist director in budgeting for meals and menus
  • Trains other team members on proper food handling and safety
  • Oversees meal preparation at the event
  • Ensures that the team’s temporary food facility passes health inspection

Hospitality Lead: Sponsorship finds sponsors to provide equipment, ingredients, or meals.

  • Contacts local businesses to obtain sponsorships and donations to underwrite the cost of meals for the event
  • Communicates and receives approval from the Sponsorship Team prior to establishing any sponsorship agreements
  • Communicates and receives approval from the Treasurer prior to receiving any charitable contributions

Qualifications & Expectations

  • Be at least 18 years of age
  • Have a high school diploma or equivalent
  • Been active in VSA for at least one year or equivalent
  • Be able to volunteer 2+ hours per week
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

 APPLY TODAY

[OPEN] Tet Festival - Marketing Team

Marketing: Events Coordinator coordinating and executing events to promote Tet Festival

  • Managing booth and performances at the Asian American Expo
  • Coordinating stage performances at the Lunar New Year Event at Mainplace Mall
  • Scheduling street marketing at other locations
  • Must have some experience in event coordination and public speaking

Marketing: Graphics Designers create and design visual or motion graphics for all promotional materials for the event

  • Must be familiar with design software, such as Photoshop, Illustrator, InDesign, Premiere, and more
  • Conceptualize visuals based on event theme, colors, logos, and more
  • Gather materials and create layouts for digital and print designs
  • Submits concept designs and layout for review and approval
  • Completes projects by coordinating with leads and other team members

Marketing: Public Relations are responsible for going on TV and radio, drafting press releases, and other long-form content for the event

  • Managing public relations under crisis situations
  • Researching, writing and distributing press releases to targeted media
  • Writing commercial scripts and collaborating with Media Team
  • Editing and approving social media posts
  • Recommended to be able to read, write, and speak Vietnamese

Marketing: Social Media Managers create and post content on all social media platforms

  • Must be familiar with Social Media Platforms: Facebook, Instagram, Snapchat, Youtube, Yelp, Twitter
  • Administrating the creation and publishing of relevant, original, high-quality content
  • Responding appropriately to all comments and reviews on social media
  • Creating a publishing schedule and promoting content through social advertising
  • Implementing a content editorial calendar to manage content and plan specific, timely marketing campaigns

Marketing: Webmaster updates content on the event website

  • Manages website content using WordPress
  • Curates information by communicating with other teams to ensure published information is accurate, including
    • Ticketing and parking information
    • Vendor and sponsor opportunities
    • Special event registrations, such as pageant and other contests
    • Schedule of events and event directory

Qualifications & Expectations

  • Be at least 18 years of age
  • Have a high school diploma or equivalent
  • Be able to volunteer 2+ hours per week
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

 APPLY TODAY

[OPEN] Tet Festival - Media Director

Media Director oversees all photography and videography aspects of the event

  • Assist other committees with A/V, photography and videography needs
  • Work with marketing to create pre-festival videos, TV spots, and radio commercials
  • Oversee photography & videography during the 3 days of the festival, and potentially on location on
    days leading to the festival
  • Overall coverage of all aspects from candids of festival goers to full photo/video coverage to stage
    shows and contests
  • Produce festival commercials and recap videos
  • Designs and prints festival staff badges

Qualifications & Expectations

  • High school diploma or equivalent
  • Be at least 18 years old
  • Have a method of to and from meeting, work parties, and the festival grounds
  • Be available and present on-site of the event

     APPLY TODAY

    [OPEN] Tet Festival - Media Team

    Media General Team Members photograph or video record the event under the direction of the Media Director, Leads, and Interns

    • Attend all media team meetings and events
    • Participate in educational workshops related to the learning and teaching photography/videography
    • Assist leads on-site of the event with photography and videography

    Media: Administrator oversees the media team’s logistical operations before, during, and after the event

    • Attends leads meetings and be attentive and involved in the team projects
    • Assists leads in crafting workshops and coordinating media team events
    • Coordinates with leads to oversee on-site event logistics
    • In the event that the Media Director and Leads are unavailable, acts on behalf of the Media Director
    • Manages team calendar of events, notifications, and invitations
    • Manages team administrative forms and paperwork
    • Person-in-charge of on-site media headquarters

    Media Lead: Photo oversees the photography team and coordinates photography workshops for all media team members

    • Facilitates workshops on skills relating to photography
    • Works with other team leads to create a syllabus and schedule for media team’s events
    • Organizes on-site event logistics related to coordination of photographers
    • In the event that the Media Director is indisposed or unavailable, acts on behalf of the Media Director
    • Delegate event planning tasks to team members where necessary

    Media Lead: Video oversees the videography team and coordinates videography workshops for all media team members

    • Facilitates workshops on skills relating to videography
    • Work with other team leads to create a syllabus and schedule for media team’s events
    • Organize on-site event logistics related to coordination of videographers
    • In the event that the Director is indisposed or unavailable, acts on behalf of the Director

    Media: Intern shadows the Media Director and Team Leads in learning about the operations of Tet Media

    • Attend leads meetings and be attentive and involved in the team projects
    • Assist leads in crafting workshops and coordinating media team events
    • Assist leads to organize on-site event logistics
    • In the event that the Director and Leads are unavailable, acts on behalf of the Director

    Media: Graphic Designer designs motion and digital graphics specifically for the use by the Media Team

    • Attend all media team meetings and events
    • Participate in educational workshops related to the learning and teaching photography/videography
    • Design motion and other graphics

    Qualifications & Expectations

    • The following positions must be at least 14 years of age
      • General Team Members
      • Graphics Designers
    • All other positions must
      • be at least 18 years of age
      • have a high school diploma or equivalent
      • have been on the media team prior
    • Be able to attend all required meetings
    • Have a method of to and from meetings, events, and the festival grounds
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    [OPEN] Tet Festival - Opening Ceremony Director

    Opening Ceremony Director oversees the welcome reception, cultural procession, and other
    ceremonies to welcome the new lunar year

    • Coordinate anthems and color guard
    • Invite dignitaries & public officials via snail mail and email
    • Secure keynote speaker
    • Book lion dance team and traditional dance team
    • Coordinate firecrackers show at the conclusion of the ceremony
    • Sends thank you letters to dignitaries & public officials

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of to and from meeting, work parties, and the festival grounds
    • Be available and present on-site of the event

    Recommended

    • Prior event planning and team management experience
    • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

     APPLY TODAY

    [OPEN] Tet Festival - Opening Ceremony Team

    Opening Ceremony Team Members coordinates the welcome reception,cultural processions, and ceremonies for the event

    • Invite dignitaries & public officials
    • Organize opening processional ceremony
    • Secure keynote speaker
    • Schedule special performances, such as lion dancing teams
    • Coordinates the firecrackers show at the close of the opening ceremony

    Qualifications & Expectations

    • Be at least 14 years of age
    • Be able to volunteer 2+ hours per week for meetings or work parties
    • Have a transporation to and from meetings, work parties, and the festival grounds
    • Be available and present on-site for Tet Cung (date is to be announced later)
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    [OPEN] Tet Festival - Operations Team

    Operations General Team Members assists in all aspects of event operations, from on-site setup to event troubleshooting

    • Works under Operations Team Leads and assists where necessary under one or more of the following divisions
      • technical (electrical, waste management, plumbing, crowd control, safety & security)
      • gates (entrance and exit hospitality, crowd control, line management, admissions ticket scanning)
      • traffic (pedestrian safety, directing vehicle traffic, shuttle transportation)
      • dispatch (answering calls and texts, manage radio communications, disperse event wide communications, handle emergencies)
    • Assists other committees when needed with event logistics
    • May involve long hours of standing, heavy lifting, or patrolling

    Operations Lead: Dispatch oversees all on-site emergency and non-emergency communications

    • Coordinates and updates all standard operating procedures related to on-site emergency and non-emergency communications
    • Receive emergency and non-emergency calls, texts, and radio inquiries and records all information
    • Address problems and requests by transmitting information or providing solutions
    • Receive and dispatch orders for products or deliveries
    • Prioritize calls according to urgency and importance
    • Use radio, phone or computer to send crews, vehicles or other field units to appropriate locations
    • Monitor the route and status of field units to coordinate and prioritize their schedule
    • Provide field units with information about orders, traffic, obstacles and requirements
    • Enter data in computer system and maintain logs and records of calls, activities and other information
    • Coordinates with the administrative team to ensure transparent communication channels with service providers, such as the venue event coordinators, security, and emergency personnel
    • Manages the programming, distribution, maintenance, and collection of radios for all departments
    • Require all volunteer staff who have requested a radio to undergo radio etiquette training

    Operations Lead: Gates oversees all entrances onto and exits off of festival grounds

    • Manages all those entering and exiting the festival through main gate and vendors gate
    • In charge of collecting tickets from patrons, vendors, performers, scouts, etc.
    • Handles all disputes regarding entrance into the festival

    Operations Lead: Traffic oversees pedestrian and vehicle traffic, shuttle transportation, and crowd control management

    • Contract with bus service provider to provide shuttle transportation between relevant pick up and drop off locations
    • Secure shuttle drop off points and ensure adequate parking is available at each stop
    • Obtain all required permits and insurances for parking lot and shuttle pick-up and drop off locations
    • Coordinates with other operations divisions, as necessary, to manage crowds during major events
    • Ensures adequate signage between the event footprint and all parking lots
    • Maintain proper separation between pedestrian and vehicles lanes using dividers as necessary
    • Manage crosswalks or pathways in which pedestrian and vehicle traffic cross
    • Contract with mobile cart provider for use during setup and teardown
    • Collaborate with Operations Director and other leads to develop training workshops for the benefit of all team members

    Operations Lead: Technical oversee all event operations within the event footprint including, but not limited to, electrical, lighting, waste management, fire safety, plumbing, and table & chair management. Provide auxiliary support for crowd control and security

    • Provide technical support to the Vendors Team to ensure exhibitors receive all expected deliverables (power access, booth, etc)
    • Coordinate with on-site electricians throughout setup and during the event
    • Lighting, general: ensure that festival grounds are well lit so that event guests can access all exhibitors and attractions
    • Lighting, booths: ensure that all booths which are using UVSA-providing lighting have functional light bulbs
    • Electrical, exhibitor: ensure all booths have access to electricity within 25 feet of their booth
    • Electrical, food: ensure all booths have their requested number of power boxes
    • Electrical, general: ensure that all electrical cables and wires in public areas have cable ramps to minimize trip hazards and inspect all power boxes and power strips for daisy chaining
    • Coordinate with on-site plumbers throughout setup and during the event
    • Ensure that all water and sewage lines are accessible; and if not, that they become accessible
    • Ensure proper delivery, setup, and maintenance of hand washing stations where necessary
    • Contract with sink provider to deliver and maintain 3-compartment sinks for use by food vendors
    • Maintain and clean sinks as necessary to maintain proper operation
    • Ensure that hot water maintains proper temperature to pass health inspection
    • Ensure that bleach is accessible at each sink
    • Contract with portable restroom provider to deliver and maintain portable restrooms for use by food vendors
    • Ensure that portable restrooms are stocked with toilet paper
    • Contract with fencing provider to deliver panel fencing and barricades for the event
    • Setup all fences and barricades within the event footprint
    • Contract with portable light tower provider to increase lighting in areas where property lights are insufficient
    • Oversees the activation and deactivation of all light towers at the event
    • Coordinate with janitorial and the volunteers team to ensure that all areas are clean and free of excess debris
    • Ensure that waste receptacles are available across the event footprint; and if areas are lacking receptacles, communicates with janitorial to request additional units
    • Ensure that food court dining areas are clean and free of debris by supervising, or causing to be supervised, general volunteers to keep such area clean
    • Ensure that access ways are clear of equipment so that janitorial can remove waste efficiently
    • Coordinates with the administrative team to clear fire inspection
    • Ensure that all fire accessways are clearly marked, visible, and free of any obstructions
    • Ensure that 2A:10BC fire extinguishers are serviced and are accessible within 75 feet of any booth
    • Ensure that every food booth has its own 2A:10BC that has been serviced
    • Ensure that every food booth which is deep frying also has its own K-type fire extinguisher which has been properly serviced
    • Ensure that all emergency exits are properly marked
    • Ensure that all large canopies of sizes 20′ x 20′ or larger have the appropriate number of 2A:10BCs and no smoking signs
    • Ensure that all stages have adjacent 2A:10BCs
    • Ensure that all structures and decorations, including the front gate, cultural village, and stage fabrics have been treated with fire retardant
    • Ensure that all structures and stages have build design documentation
    • Distribute and collect tables and chairs for all departments
    • Assists with crowd control, emergencies, and other logistical functions that occur inside the event
    • Ensures adequate signage inside the event to guide guests to all major attractions including exits and restrooms
    • Collaborate with Operations Director and other leads to develop training workshops for the benefit of all team members

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Be able to volunteer 2+ hours per week
    • Attend weekend team meetings, including training sessions and retreats
    • Able to carry, lift, and move up to 20 lbs
    • Able to remain calm and collect under stress or difficult conditions
    • Be able to attend all required meetings
    • Have a method of to and from meetings, events, and the festival grounds
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    [OPEN] Tet Festival - Pageant Team

    Pageant: MVSC Moms mentor and guide the Top 20 contestants for the Miss Vietnam Southern California pageant by providing insight and support to ensure contestants have the best pageant experience

    • Attend weekly pageant rehearsals
    • Host personal and professional development workshops to prepare contestants for the event
    • Develop and maintain interpersonal relationships with contestants
    • Assist in coordination of volunteer opportunities for contestants
    • Assist in coordination of pageant events, such as mixers, charity fundraisers, and more
    • Must be a past MVSC contestant

    Pageant: MVSC Choreographer coordinates the Miss Vietnam of Southern California opening dance

    • Lead and instruct choreography at all weekend rehearsals
    • Procure dance sets and props for use in both rehearsals and on at the event
    • Select a traditional Vietnamese song for the dance and ensure song is mixed appropriately
    • Must have prior dance coordination experience

    Pageant: MVSC Social Media Manager oversees the Miss Vietnam of Southern California social media accounts

    • Manage MVSC’s social media platforms such as Facebook and Instagram
    • Research and develop techniques to expand social media outreach and engagement
    • Publish content to build social media presence and identity
    • Work with the Tet Festival Marketing Team to publish official announcement
    • Attend weekly online team meetings

    Pageant: MVSC Advisor advises and helps guide the current Pageant Director with their previous experience as a past Director

    Pageant: MVSC Graphic Designer designs all graphics related to the Miss Vietnam of Southern California pageant

    • Design graphics for use by the MVSC Social Media Manager
    • Design print media, including but not limited to, pageant flyers, calendars, booklets, and more
    • Edit contestant photos for use in print and digital media
    • Adhere to all branding and design guidelines set by UVSA, including but not limited to, approval procedures
    • Coordinate all MVSC design projects, including conceptualizing, drafting, designing, illustrating, editing, proofing, and more
    • Attend weekly online team meetings

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Attend weekly practices on Saturday and Sunday mornings
    • Be available and present for the pageant mixer, brunch and photoshoots (dates TBD)
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    [OPEN] Tet Festival - Sponsorship Director

    Sponsorship Director (Senior Accounts Executive) oversees building and leading of all phases of event sponsorships. For this highly specialized position, we recommend that you are able to volunteer at least 5 hours per week during normal business hours

    • Develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
    • Develop and implement sponsorship budget to achieve sales plans
    • Research, develop, and update sponsorship valuation relative to market value of assets
    • Create or update sponsorship proposals
    • Work with the marketing team to collect and aggregate audience data to enhance sponsorship activations
    • Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, and representing UVSA at industry functions
    • Work with media team to collect all evidence, photo and video proof, of sponsorship fulfillment
    • Prepare sponsorship fulfillment reports for all sponsors
    • Communicate with potential and returning sponsors at least 7 months before the event
    • Delegate event planning tasks to team members where necessary
    • Attentive to the value of staying under budget while planning event specifications
    • Anticipating and planning for possible different scenarios
    • Strong communication skills, and the ability to present event ideas and plans

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have been active in UVSA for at least one year
    • Able to volunteer 5 or more hours per week during normal business hours
    • Have a method of to and from meeting, work parties, and the festival grounds
    • Be available and present on-site of the event

    Recommended

    • Prior event planning and team management experience
    • Prior Experience with event sponsorships
    • Understanding of event sponsorships vs corporate philanthropy
    • Some Vietnamese speaking and literacy
    • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

     APPLY TODAY

    [OPEN] Tet Festival - Sponsorship Team

    Sponsorship Accounts Manager assists in managing accounts and executing sponsorship activation strategies to ensure sponsorship fulfillment

    • Assists the Sponsorship Director to develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
    • Manage assigned sponsorship accounts while ensuring quick communications turnaround with sponsor representatives
    • On-site:
      •  assist in installing sponsor assets at assigned locations across event footprint, checking in and directing sponsor to booth location, ensuring they have access to tables & chairs, electricity, and other provisions as provided in their sponsorship package
      • check-in with sponsors regularly to ensure that their needs are being met
      • assist in the collection of all photo and video evidence to include in each sponsors fulfillment report
    • Anticipating and planning for possible different scenarios
    • Strong communication skills, and the ability to present event ideas and plans

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Been active in UVSA for at least 1 year
    • Be able to volunteer at least 2+ hours per week
    • Have method of transportation to and from meetings & events
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    [OPEN] Tet Festival - Vendors Director

    Vendors Director oversees general booth sales, including food, game, information, and merchandise

    • Develop and implement vendor sales plan for increasing revenues in a cost-effective manner
    • Compile a comprehensive vendor packages including  pricing, locations, and amenities
    • Service existing vendor relations and establish new vendors through all forms of communication
    • Maintain positive relationships with all partners and establish clear and concise communication verbally and virtually
    • Keep track of revenue through vendor booth sales
    • Organize a detailed agenda for all festival dates that delegates team-duties, vendor set up, vendor break down, and OC Health Care Agency Food Inspection
    • Oversee the physical submission of OC Health Care Agency health permits (40+) for all temporary food facilities (food vendors) and submission of the sellers permits (100+) of all cash-handling businesses (food and merch vendors)
    • Delegate event planning tasks to team members where necessary
    • Attentive to the value of staying under budget while planning event specifications
    • Anticipating and planning for possible different scenarios
    • Strong communication skills, and the ability to present event ideas and plans

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have been active in UVSA for at least one year
    • Able to volunteer 20 or more hours per week during normal business hours
    • Have a method of to and from meeting, work parties, and the festival grounds
    • Be available and present on-site for the event

    Recommended

    • Prior event planning and team management experience
    • Prior experience with sales, invoicing, and customer service
    • Some Vietnamese speaking and literacy
    • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

     APPLY TODAY

    [OPEN] Tet Festival - Vendors Team

    Vendors Team Member assist with vendor booth sales & reservations, processing vendor applications, and ensure vendor fulfillment

    • Manages vendors accounts, including email, phone, and text communications with vendors related to their booth reservation
    • Process vendor applications, including reviewing, approving, quoting, and invoice requesting
    • Assist with coordinating the mandatory vendors meeting
    • Assists with booth inspections prior and during the event, including safety, health, and fire
    • Ensure that all vendor orders are fulfilled, including but not limited to, health permits, power requests, booth requests, and more
    • Oversees troubleshooting of vendor conflicts and issues
    • Works with the Operations Technical Team for technical issues, including but not limited to, safety, fire, electrical, plumbing, and waste management
    • Attend weekly online and in-person team meetings

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Been active in UVSA for at least 1 year
    • Be able to volunteer 2+ hours per week
    • Have method of transportation to and from meetings & events
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    [OPEN] Tet Festival - Volunteers Director

    Volunteers Director oversees the handling of all volunteers for the festival, ensuring that all other
    committees have necessary support to operate

    • Recruit & manage high school & college volunteers
    • Communicate with other directors to be able to provide committees with on-site volunteers
    • Plans and execute orientation for general volunteers prior to festival
    • Handle email correspondence between volunteers and the Volunteers committee
    • Manage and appoint sub-committees within the committee
    • Sort general volunteers into various shift times for days of the festival
    • Develop the overall structure of volunteers committee layout
    • Maintain relations with previous sponsors

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of to and from meeting, work parties, and the festival grounds
    • Be available and present on-site of the event

    Recommended

    • Prior event planning and team management experience
    • Some Vietnamese speaking and literacy
    • Proficiency with Google Docs, Google Spreadsheets, or similar productivity software

     APPLY TODAY

    [OPEN] Tet Festival - Volunteers Team

    Volunteers General Team Members assist in the recruitment and coordination of all on-site general volunteers

    • Recruit on-site general volunteers for the event
    • Coordinate with other departments to dispatch on-site general volunteers where necessary
    • Manage check in/out process for on-site general volunteers prior to their shift and after
    • Assist in the planning and execution of the general volunteer orientation meeting
    • Attend all team meetings and work parties

    Volunteers Team Leads assist the directors in planning and executing meetings and on-site duties

    • Assist directors in contributing to the development of the general volunteers layout
    • Lead the check in/check out process during the weekend of the festival
    • Manage the rotation of general volunteers switch out
    • Oversee the committee when the directors are not present
    • Assist in troubleshooting any conflicts with eneral volunteers or volunteers committee

    Qualifications & Expectations

    • General Team Members must be at least 14 years old
    • Team Leads must be at least 16 years old and have joined the team in a prior year
    • Have method of transportation to and from meetings & events
    • Be available and present on-site of the event from Friday, February 4 to Sunday, February 6, 2022

     APPLY TODAY

    PROJECT LEAD: CAMP EVENT COORDINATOR

    UVSA is seeking volunteers for two summer leadership camps: the first event for high school students and the second event for college students. All available team openings are listed below

    [CLOSED] CAMP - Family Programming Committee

    Family Programming Director organizes campers into families, training family heads, and coordinate activities for the event

    • Create vision for the family experience that’s unique to camp
    • Train and pair family heads/advisors
    • Organize and facilitate a family head retreat
    • Work with Registration to create dynamic families
    • Formulate family theme and structure
    • Facilitate icebreakers/group activities
    • Organize and facilitate all camp activities
    • Oversee the planning of Tro Choi Lon (Big Game)
    • Lead camp jingles/songs
    • Create fun activities to promote an active atmosphere, inclusivity, and safety
    • Conduct judging/scoring system and distribute prizes/awards
    • Assist in incorporating the team’s vision into all aspects of camp

    Family Programming Team Members are family heads for the high school camp and advisors for the college camp.

    • Assist the Director to develop family themes and structure
    • Aid in deciding the outcome of the family experience
    • Motivate and inspire family morale
    • Provide a safe environment for campers
    • Keep campers on schedule
    • Provide guidance for campers throughout the weekend
    • Assist the Sponsorship Team with sponsorship runs throughout the planning phase

    Qualifications & Expectations

    • High school diploma or equivalent
    • Be at least 18 years old
    • Have a method of transportation to and from meetings
    • Be available and present on-site on all three days of the event. Dates TBD

       APPLY TODAY

      [CLOSED] CAMP - Hospitality Committee

      Hospitality Director oversees meal preparation as well as emergency and safety protocols

      • Create meal plans that accommodates to a variety of diverse needs 
      • Purchases ingredients and food supplies prior to the event
      • Manages all on-site food preparation and food safety
      • Work with the Sponsorship Team to acquire food sponsors
      • Come up with plans to adapt to the various weather changes
      • Prepare emergency and safety protocols and educate attendees on these protocols
      • Maintain an accurate database of attendee needs and special accommodations
      • Shall ensure that the entire team has completed a minimum 1.5 hour CA food handlers training and have a valid CA Food Handler Card acreddited by ANSI

      Hospitality Team Members assists the Director with meal prep and on-site safety protocols

      • Assist in finding food sponsors
      • Assist in the purchasing of all ingredients and food supplies prior to the event
      • Delivering food and water to on-site staff at scheduled times and rotations
      • Making sure staff is eating, staying hydrated, & sleeping

      Qualifications & Expectations

      • High school diploma or equivalent
      • Be at least 18 years old
      • Have a method of transportation to and from meetings
      • Be available and present on-site on all three days of the event. Dates TBD

       APPLY TODAY

      [CLOSED] CAMP - Marketing & Media Committee

      Marketing & Media Director oversees public relations, marketing, and media creation leading up, during, and following the event.

      • Develop and execute marketing campaigns to target camp audiences, including both students and parents
      • Prepare press releases for all major announcements
      • Ensures that marketing for the high school camp reaches students in the Garden Grove Unified School district and other school districts in Southern California 
      • Oversee photography & videography, including recruiting personnel to photograph and film during the event
      • Communicates with all other committees for media request or coverage
      • Collects and and manage of all presentations and media files throughout all weekend
      • Design and print camp staff badges, flyers, program books, tshirts, etc
      • Create the camp recap video
      • Delegate event planning tasks to team members where necessary

      Marketing & Media Team Members assist the director

      • Strategize marketing ideas and techniques to target camp audiences
      • Research additional advertising outlets and opportunities for outreach
      • Assist other committees with marketing needs
      • Maintain website and social media
      • Recruit old/new attendees
      • Assist in graphics design, photo editing, and video editing for the event
      • Assist other committees with AV, photography and videography needs
      • Prepare camp trailers and slideshows

      Qualifications & Expectations

      • High school diploma or equivalent
      • Be at least 18 years old
      • Have a method of transportation to and from meetings
      • Be available and present on-site on all three days of the event. Dates TBD

       APPLY TODAY

      [CLOSED] CAMP - Programming & Logistics Committee

      Programming & Logistics Director oversees all programming aspects, the schedule of events, load-in, load-out, camp safety, rule enforcement, and inventory management

      • Coordinate setup and disassembly of all meeting spaces
      • Create the Camp Master Playbook which includes minute-by-minute of every program for each venue space and the necessary equipment and personnel
      • Assist the Camp Chairs and Family Programing to create a program that incorporates the theme and vision
      • Oversee the planning of of nightly activities and Tro Choi Lon (Big Game) in coordination with Family Programming
      • Create and facilitate scrips, games, and activities for nightly activities and Tro Choi Lon
      • Coordinate workshops, including inviting keynote speakers and workshop presentors
      • Ensure that all AV needs are met for all programs
      • Creates, distributes, collects, and compiles workshop evaluations
      • Oversee camp inventory
      • Works with Hospitality to create a Safety & Emergency Response plan

      Programming & Logistics Team Members assist the director

      • Develop and facilitate workshop topics
      • Oversee families during nightly activities
      • Assist in event setup and load-out
      • Decorate campsite in accordance to Tro Choi Lon theme
      • Communicates with all other committees with inventory needs and ensures said inventory is delivered and returned
      • Assist other committees with other inventory needs, such as AV with their rental equipment
      • Facilitates workshops and/or finds facilitators
      • Collects workshop summaries
      • Serve as first responders to security & emergency situations
      • Continually patrol the campsite for safety hazards

      Qualifications & Expectations

      • High school diploma or equivalent
      • Be at least 18 years old
      • Have a method of transportation to and from meetings
      • Be available and present on-site on all three days of the event. Dates TBD

       APPLY TODAY

      [CLOSED] CAMP - Registration Committee

      Registration Director oversees camp registration for both events, including general event registration and workshop registration, camp check-in, and ensures that every camper is accounted for at all times during and at the conclusion of the event

      • Create or update the event registration form
      • Ensures that liability and medical waivers are included in the registration form and that such forms are available on-site in case of emergencies
      • Works with the IT team to ensure that all forms, including collection of payments, are fully tested on the UVSA website
      • Works with the finance team to reconcile registration income, implement discount codes, and issue refunds
      • Works with Family Programming distribute attendees into balanced families
      • Works with Marketing & Media to ensure that each camper receives a matching attendee badge
      • Oversees on-site check-in
      • Works with Sponsorship to obtain scholarship funds
      • Create and review scholarship applications

      Registration Team Members assist the director in the above responsibilities

      • Review and test online registration and payment forms
      • Review scholarship applications and awards distribution
      • Check-in attendees to events using mobile check-in app or equivalent 
      • Assists other teams, such as Programming & Logistics, during the event
      • Team members may opt out of attending the event with approval of the Camp Chair and Director

      Qualifications & Expectations

      • High school diploma or equivalent
      • Be at least 18 years old
      • Have a method of transportation to and from meetings
      • Be available and present on-site on all three days of the event. Dates TBD

       APPLY TODAY

      [CLOSED] CAMP - Sponsorship Committee

      Sponsorship Director oversees the aquisition of sponsorship income for the event

      • Collaborate with the Finance Team to set up strategies to reach out to potential Sponsors
      • Prepare sponsorship packet to distribute to potential sponsors 
      • Develop and implement sponsorship budget to achieve sales plans
      • Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, and sponsor follow-up and support 
      • Work with the marketing & media team to collect and collect audience data to enhance sponsorship activations
      • Active communication with sponsors throughout the planning phase for updates & progress, including post-camp thank yous
      • Delegate event planning tasks to team members where necessary
      • Anticipating and planning for possible different scenarios
      • Oversee fundraising activities

      Sponsorship Team Members assist the director in the above responsibilities

      • Research & seek additional funding opportunities, including new sponsors and local businesses
      • Coordinate with relevant committees to ensure benefits for sponsors are fulfilled
      • Assist with any other fundraising opportunities
      • Assists other teams, such as Programming & Logistics, during the event
      • Team members may opt out of attending the event with approval of the Camp Chair and Director

      Qualifications & Expectations

      • High school diploma or equivalent
      • Be at least 18 years old
      • Have a method of transportation to and from meetings
      • Be available and present on-site on all three days of the event. Dates TBD

       APPLY TODAY

      From Our alumni

      Being involved with UVSA opened doors to many opportunities including networking, project management, and leadership development, and I have also been influenced to pursue a dual MD/MBA degree as a result.

      Arlene Ho

      Student, Western Michigan University Homer Stryker, M.D. School of Medicine

      UVSA created a safe space for me to explore my passions

      Kelly Dinh

      Event Specialist, The Walt Disney Company

      UVSA is awesome, 10/10 would recommend.”

      Dennis Nguyen

      Resident Physician, UC Irvine Medical Center