VOLUNTEERS

• Assists the External Vice President in representing the organization in the Vietnamese Community
• Attend most community meetings and events
• Communicates/builds relationships between UVSA and the general Vietnamese Community.
• Acts as the liaison between UVSA and community organizations
• Be able to learn and create Press Releases
• Create and maintain a contact list of community organizations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

• Assist Treasurer in coordinating fundraising events and opportunities for UVSA and its projects
• Assist the Finance Committee for Tet Festival

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

• Assist the Communications Coordinator with graphic design-related tasks including, but not limited to creating graphics for social media platforms

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

• Assist the Media Director in media-related tasks as mentioned in Media Coordinator
• Assist in getting media coverage for UVSA events
• Assists the Media Coordinator with media archives (photography, videos, etc.)
• Create media material as necessary for specific events/activities
• Should be able to operate a camera and do some editing

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Must have been active in UVSA or a VSA for at least 1 year

APPLY TODAY

The Contests Committee oversees the majority of all competitions that occur throughout the event, including, but not limited to, children’s pageant, phở eating, drawing, and more. The Contests committee does not coordinate the Talent Competition nor the Miss Vietnam of Southern California Pageant; however, contest rules, terms, and conditions apply unilaterally to all Tet Festival contests.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Find emcees, judges, sponsors, prizes, and contestants
• Create forms, rules, guidelines for contests
• Advertise, recruit participants via newspaper, radio, Vietnamese language schools, VSAs, etc
  

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

APPLYY TODAY

The Decorations Committee assists in creating attractive and engaging lunar new year themed decorations for the event.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Create lunar new year themed event decorations
• Work with other teams to procure decorations for all areas of the event excluding the Cultural Village

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

APPLYY TODAY

The Entertainment Committee oversees programming that occurs on the main stage of the festival (e.g. book singers, entertainers, emcees, and event scheduling for the main stage).

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Develop and execute main stage programming for 3 days of event
• Appoint deputy event coordinators to oversee large programs: Youth Night, Talent Competition, Community Performances, Grand Concert
• Establish and maintain professional relationship with performers, judges, and other VIPs
• Oversee performer auditions, including processing applications and scheduling
• Coordinate with other teams to schedule stage rehearsals and programming times
• Secure contracts with stage, sound, and lighting providers
• Oversee audio/video playback, soundboard, and LED screen operations

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience with stage production
• Some Vietnamese speaking and literacy

APPLYY TODAY

The Hospitality Committee oversees planning, preparation and distribution of food & nutritional needs to staff during the three-day event.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Plan the menu for over 250 staff during the event
• Recognize unique dietary and allergy needs for staff
• Oversee cooking process and ensure food handling safety guidelines are met
• Manage logistics and equal disbursement of food to staff
• Ensures accurate inventory for materials used

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience in hospitality or food service industry

APPLYY TODAY

The Làng Việt Nam (Cultural Village) committee is responsible for working with many different community groups to create an authentic Vietnamese Cultural Village within the festival featuring traditional infrastructure, cultural relics, and showcasing Vietnamese customs. They also oversee programming throughout the 3 days.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Formulate design plan for entire village
• Obtain all materials (bamboo, leaves, etc)
• Construct village buildings & surrounding decorations
• Oversee village program & entertainment

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience in hospitality or food service industry

The Marketing Committee oversees all marketing aspects for the event to both Vietnamese and mainstream media. They implement a marketing strategy to help attract more visitors to the event and helps coordinate the Information Booth during the three-day weekend.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Develop and execute a marketing campaigns to target festival audiences
• Research advertising outlets and opportunities for outreach
• Collect and aggregate audience data to enhance sponsorship activations
• Prepare press releases for all major announcements
• Communicate with other teams to create effective advertisements for each event
• Coordinate promotional and discount incentives
• Manage and oversee information booth and merchandise sales on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing inventory, and managing take-down

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Experience with event marketing
• Strong Vietnamese speaking and literacy

APPLYY TODAY

The Media Committee oversees all electronic, audio, & visual aspects of the festival. They oversee photography and videography for the 3 days, and also work on media content.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Assist other committees with A/V, photography and videography needs
• Work with marketing to create pre-festival videos, TV spots, and radio commercials
• Oversee photography & videography during the 3 days of the festival, and potentially on location on
• days leading to the festival.
• Overall coverage of all aspects from candids of festival goers to full photo/video coverage to stage
• shows and contests
• Produce festival commercials and recap videos
• Designs and prints festival staff badges

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

The MVSC Committee oversees the programming, selection of participants, finding sponsors & judges, and securing prizes for the scholastic cultural pageant.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Coordinate pageant mixer to inform prospective applicants of the pageant experience
• Final say on pageant contestants considering input from appropriate parties
• Acquire judges, sponsors, prizes, MCs, etc
• Compose choreography, cultural questions
• Coordinate pageant photoshoot
• Create and print program book and charity calendar
• Oversee pageant contestants and winners all 3 days of the festival
• Work with pageant winners on community service projects and community events

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

The Opening Ceremony Committee oversees the welcome reception of the festival and the cultural procession and ceremonies to welcome the new lunar year. The committee is tasked with contacting speakers, dignitaries, community organizations, performers (dance groups, lion dance, etc), and putting together our annual firecracker display.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Coordinate anthems and color guard
• Invite dignitaries & public officials via snail mail and email
• Secure keynote speaker
• Book lion dance team and traditional dance team
• Coordinate firecrackers show at the conclusion of the ceremony
• Sends thank you letters to dignitaries & public officials

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Strong Vietnamese speaking and literacy

APPLYY TODAY

The Operations Committee oversees nearly all aspects of event operations, including the training of personnel and coordinating with service providers, to ensure a smooth and successful event.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Coordinate anthems and color guard
• Oversee the following with the assistance of deputy event coordinators
• Technical – Electrical, plumbing, waste management, lighting, fire safety, crowd control, and general support for all event programs
• Gates – Entrances, exits, ticketing, and perimeter security
• Traffic – Shuttle service and pedestrian access ways from parking lot to event footprint
• Dispatch – On-site event communications command post
• Develop training curriculum for each aspect listed above
• Source for materials and act as a negotiator to obtain cost-effective prices from suppliers, service providers, and rental companies
• Liaison between other event coordinators, venue coordinators, and 3rd party vendors leading up to, during, and following the event
• Assist in obtaining licenses and permits required with the relevant authorities
• Coordinate and manage the set-up, production, and tear-down of the event on-site
• Plan, propose, or obtain workflows for every on-site program
• Supervise and manage all suppliers and contractors working on location
• Logistics management and inventory control of all equipment, materials and any other items

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Available the entire week of the event.
• Team management experience
• Able to take “common-sense” initiatives and make sound judgments
• and decisions
• Experience with crisis management
• Experience negotiating with contractors
• Passion for events and communication with a keen eye for details
• Ability to handle pressure, multi-task and work within tight schedules and deadlines

The Sponsorship Committee oversees building and leading of all phases of event sponsorships. For this highly specialized position, we recommend that you are able to volunteer at least 5 hours per week during normal business hours.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
• Develop and implement sponsorship budget to achieve sales plans
• Research, develop, and update sponsorship valuation relative to market value of assets
• Create or update sponsorship proposals
• Work with the marketing team to collect and aggregate audience data to enhance sponsorship activations
• Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, and representing UVSA at industry functions
• Work with media team to collect all evidence, photo and video proof, of sponsorship fulfillment
• Prepare sponsorship fulfillment reports for all sponsors
• Communicate with potential and returning sponsors at least 7 months before the event

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Understanding of event sponsorships vs corporate philanthropy
• Some Vietnamese speaking and literacy
• Experience with event sponsorships

APPLYY TODAY

The Vendors Committee oversees the selling of booths for the festival and ensuring that Vendors are accommodated and that they also follow UVSA, city, county, state and federal rules & regulations.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Compile a comprehensive vendor package that focuses on fair pricing, booth locations, and amenities given.
• Service existing vendor relations and establish new vendors through all forms of communication.
• Maintain positive relationships with all partners and establish clear and concise communication verbally and virtually.
• Keep track of positive cash on hand and steady flow of revenue through vendor booth sales and donations.
• Organize a detailed agenda for all festival dates that delegates team-duties, vendor set up, vendor break down, and OC Health Care Agency Food Inspection.
• Oversee the physical submission of OC Health Care Agency health permits (40+) for all temporary food facilities (food vendors) and submission of the sellers permits (100+) of all cash-handling businesses (food and merch vendors).

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Preferred personality type – a hard working nut who exhibits pragmatic decision-making and flexible solutions.
• Project Management
• Event Coordination
• Finance & Accounting

The Volunteers Committee oversees the handling of all volunteers for the festival, ensuring that all other committees have necessary support to operate.

Director(s) Will:

• Oversee their respective team
• Coordinate team meetings and retreats
• Delegate tasks and ensure team goals are met
• Interview and select Committee Members, if applicable
• Set objectives and goals for the committee
• Create a detailed and realistic timeline for position
• Organize and delegate tasks to committee members
• Prepare bi­weekly to weekly Progress Reports
• Organizational and critical thinking skills
• Manages resources effectively
• Maintain work breakdown structure (WBS) and standard operating procedures (SOPs) for your committee
• Strong communication skills, and the ability to present event ideas and plans
  
• Recruit & manage high school & college volunteers
• Communicate with other directors to be able to provide committees with on-site volunteers
• Plans and execute orientation for general volunteers prior to festival
• Handle email correspondence between volunteers and the Volunteers committee
• Manage and appoint sub-committees within the committee
• Sort general volunteers into various shift times for days of the festival
• Develop the overall structure of volunteers committee layout
• Maintain relations with previous sponsors

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events
• Have experience with volunteering at an event and team management
• Have experience in at least 1 year of event planning
• Some interpersonal skills
• Be able to adapt to unforeseen situations

APPLY TODAY

The Contests Committee oversees the majority of all competitions that occur throughout the event, including, but not limited to, children’s pageant, phở eating, drawing, and more. The Contests committee does not coordinate the Talent Competition nor the Miss Vietnam of Southern California Pageant; however, contest rules, terms, and conditions apply unilaterally to all Tet Festival contests.

Team Members Will:

Entertainment/Dance Lead

• Will be responsible for Hip Hop Dance competition and community performances
• Work under the guidance of the directors & interns to reach out to the community for performances
• Will also be responsible for reaching out to judges and MC for Hip Hop Dance

Food Lead

• Will be responsible for all food related contests
• Assist directors and interns with updating the sign-ups spreadsheet and communicating with sponsors and participants
• Must be able to attend Health Inspection meeting and relay the information with the rest of the team

Children Lead

• Will be responsible for all children related contests
• Must be able to speak in Vietnamese to parents
• Assist directors and interns with finding sponsors and making gift baskets

Team Member

• Responsible for assisting sponsorship runs, marketing, and any on day of tasks
• Will be working directly under the lead to help contact participants and sponsors

Qualifications & Expectations

• Must be at least 15 years old.
• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Strong communication and interpersonal communication skills

APPLY TODAY

The Decorations Committee assists in creating attractive and engaging lunar new year themed decorations for the event.

Team Members Will:

• Create decorations concept based on festival theme
• Work with Làng Việt Nam (Cultural Village) to expand on cultural themes throughout the festival
• Order and make decorations as necessary

Qualifications & Expectations

• Must be at least 15 years old.
• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Strong communication and interpersonal communication skills

APPLY TODAY

The Entertainment Committee oversees programming that occurs on the main stage of the festival (e.g. book singers, entertainers, emcees, and event scheduling for the main stage).

Team Members Will:

• Responsible for aiding directors in running main stage
• Helps stage manager with talent, checkin, and organizing
• Will be expected to follow the instructions of the directors and be quick on their feet as well as being able to perform under pressure
• Assists director with visual, music, talent, check-in, and pre festival preparation
• Must attend majority of meetings to be informed on what is going on

Qualifications & Expectations

• Must be at least 18 years old.
• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Strong communication and interpersonal communication skills
• Recommended for people who want to learn more about entertainment, stage managing, etc.
• Looking for people who can think fast and work under pressure

APPLY TODAY

The Hospitality Committee oversees planning, preparation and distribution of food & nutritional needs to staff during the three-day event.

Team Members Will:

Inventory Lead

• Assist director in creating an official documentation for tracking items that will be utilized at Tet Festival
• Will be in charge of following up with any member regarding aspects of inventory
• Will be in charge of recording current available items at the UVSA office
• Will be in charge of creating a list of items that still needs to be purchased
• Will be in charge of keeping track of borrowed items from Tet Festival staffers

Meals Lead

• Assist director in creating an official food menu
• Responsible for researching meals that are easy to cook and within the budget cost
• Responsible for teaching the committee to prepare the meal
• Responsible for planning the logistics of preparing/serving the meals

Sponsorship Lead

• Assist director in executing a plan for successfully finding sponsors for Hospitality committee
• Responsible for emailing/meeting/communicating with potential sponsors
• Responsible for establishing fundraisers for the committee
• Responsible for establishing “Thank You” cards for all sponsors 

Team Member

• Will fulfill all the duties of Hospitality committee
• Will help Inventory Lead with establishing the master inventory list, if necessary
•  Will assist Meals Lead with establishing the food menu, if necessary
• Will follow the instructions of Sponsorship Lead and search for sponsors
• Will be responsible for learning about the communication training that will be implemented during Tet Festival
• Will be responsible for preparing, cooking, and serving the meals during all days of Tet Festival

Qualifications & Expectations

• Be flexible in working with other members and community people
• Have a method of transportation to and from meetings/events
• Has experience in cooking food
• Has experience in proper food handling
• Has the passion to help out other people
• Open-minded

APPLY TODAY

The Làng Việt Nam (Cultural Village) committee is responsible for working with many different community groups to create an authentic Vietnamese Cultural Village within the festival featuring traditional infrastructure, cultural relics, and showcasing Vietnamese customs. They also oversee programming throughout the 3 days.

Committee Members Will:

• Assists with the committee in preparing decorations for the Village, working on building structures and replicas of traditional Vietnamese structures
• Attend more than 75% of all committee meeting
• Staff members will assist in different activities throughout the Festival and oversee 200+ day of volunteers
• Must be present throughout set up week and be at the Festival all three days

Qualifications & Expectations

• Be at least a high school student (14 years of age)
• Have a method of to and from work parties and festival grounds
• Have been an LVN volunteer for at least 1 year prior. 
• Recommended experience using construction tools, such as drills, hammers, screwdrivers, etc.

APPLY TODAY

The Marketing Committee oversees all marketing aspects for the event to both Vietnamese and mainstream media. They implement a marketing strategy to help attract more visitors to the event and helps coordinate the Information Booth during the three-day weekend.

Committee Members Will:

Events Coordinator

• Will be in charge of planning and executing promotional events to promote Tet Festival at Asian American Expo, Mainplace Mall, and etc
• Must have some experience in event coordinating and event planning
• Be familiar with Microsoft Office and Google Suits in terms of Excel and Google Sheets
• Must be on site to communicate and execute the event program
• Be able to speak and MC in front of large crowd during events 

Graphic Designers

• Must be familiar with Graphic Design software: Photoshop, Illustrators, and InDesign
• Conceptualizing visuals based on requirements given out by the leads and directors
• Gathering materials and creating layouts for digital and printed designs
• Obtaining approval of concept by submitting rough layout for approval
• Completing projects by coordinating with leads and other committee members
• Contributing to the general marketing results as needed

Public Relations

• Managing the PR aspect of a potential crisis situation
• Researching, writing and distributing press releases to targeted media
• Writing commercial script(s) and collaborating with Media Committee to execute it.
• Editing and approving social media and graphic’s copy writings
• Highly recommended to be able to read, write, and speak Vietnamese

Social Media Managers

• Must be familiar with Social Media Platforms: Facebook, Instagram, Snapchat, Youtube, Yelp, Twitter
• Administrating the creation and publishing of relevant, original, high-quality contents (for all channels and ads)
• Responding appropriately to all comments and reviews on UVSA Tet Festival social media
• Creating a regular publishing schedule and promoting content through social advertising
• Implementing a content editorial calendar to manage content and plan specific, timely marketing campaigns

Webmaster

• Will be in charge of all adjustments to the website under instruction of Marketing  Directors and Admins
• Must have previous experience with WordPress or similar platforms
• Must be familiar with front end web design in terms of web design structure and color use for the website  
• Working with different management systems integrated in the website

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Be able to volunteer 2+ hours per week
• Able to carry, lift, move up to 20 lbs of objects
• Have method of transportation to and from meetings & events

APPLY TODAY

The Media Committee oversees all electronic, audio, & visual aspects of the festival. They oversee photography and videography for the 3 days, and also work on media content.

Committee Members Will:

Events Coordinator

Photo Lead

• Craft and teach workshops on skills relating to photography
• Work with other leadership members to create a syllabus and schedule for media team’s events
• Organize on-site event logistics related to coordination of photographers
• In the event that the Media Director is indisposed or unavailable, make decisions on behalf of the Media Director
• Delegate event planning tasks to team members where necessary

Video Lead

• Craft and teach workshops on skills relating to videography.
• Work with other leadership members to create a syllabus and schedule for media team’s events.
• Organize on-site event logistics related to coordination of videographers
• In the event that the Director is indisposed or unavailable, be able to take charge and make decisions on behalf of the Director

Team Member

• Attend all media team meetings and events
• Participate in educational workshops related to the learning and teaching photography/videography
• Assist leads on-site of the event with photography and videography

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have laptop and photography/videography equipment
• Have method of transportation to and from meetings & events

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The MVSC Committee oversees the programming, selection of participants, finding sponsors & judges, and securing prizes for the scholastic cultural pageant.

Team Members Will:

MVSC Mom

• Attend weekly pageant rehearsals
• Host personal and professional development workshops to prepare contestants for the event
• Develop and maintain interpersonal relationships with contestants
• Assist in coordination of volunteer opportunities for contestants
• Assist in coordination of pageant events, such as mixers, charity fundraisers, and more

MVSC Choreographer

• Lead and instruct choreography at all weekend rehearsals
• Procure dance sets and props for use in both rehearsals and on at the event
• Select a traditional Vietnamese song for the dance and ensure song is mixed appropriately

MVSC Social Media Manager

• Manage MVSC’s social media platforms such as Facebook and Instagram
• Research and develop techniques to expand social media outreach and engagement
• Publish content to build social media presence and identity
• Work with the Tet Festival Marketing Team to publish official announcement
• Attend weekly online team meetings

MVSC Advisor

• Guide current Director to a successful program based on past experience

MVSC Graphic Designer

• Design graphics for use by the MVSC Social Media Manager
• Design print media, including but not limited to, pageant flyers, calendars, booklets, and more
• Edit contestant photos for use in print and digital media
• Adhere to all branding and design guidelines set by UVSA, including but not limited to, approval procedures
• Coordinate all MVSC design projects, including conceptualizing, drafting, designing, illustrating, editing, proofing, and more
• Attend weekly online team meetings

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Strong communication and interpersonal communication skills

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The Opening Ceremony Committee oversees the welcome reception of the festival and the cultural procession and ceremonies to welcome the new lunar year. The committee is tasked with contacting speakers, dignitaries, community organizations, performers (dance groups, lion dance, etc), and putting together our annual firecracker display.

Team Members Will:

• Invite dignitaries & public officials
• Organize opening processional ceremony
• Secure keynote speaker
• Book lion dance team, handle firecrackers

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Customer service and sales related skills
• Be at least 15 years old
• Have a method of transportation to and from meetings

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The Operations Committee oversees nearly all aspects of event operations, including the training of personnel and coordinating with service providers, to ensure a smooth and successful event.

Team Members Will:

• Works under Operations Field Supervisors (Dispatch,  Gates, and Technical) and provides assistance where necessary under one or more of the following divisions
• technical (electrical, waste management, plumbing, crowd control, safety & security)
• gates (entrance and exit hospitality, crowd control, line management, admissions ticket scanning)
• traffic (pedestrian safety, directing vehicle traffic, shuttle transportation)
• dispatch (answering calls and texts, manage radio communications, disperse event wide communications, handle emergencies)
• Assists other committees when needed with event logistics
• May involve long hours of standing, heavy lifting, or patrolling

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Customer service related skills
• Be at least 18 years old
• Have a High School Diploma
• Have a method of transportation to and from meetings

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The Vendors Committee oversees the selling of booths for the festival and ensuring that Vendors are accommodated and that they also follow UVSA, city, county, state and federal rules & regulations.

Team Members Will:

• Manages vendors accounts, including email, phone, and text communications with vendors related to their booth reservation
• Process vendor applications, including reviewing, approving, quoting, and invoice requesting
• Assist with coordinating the mandatory vendors meeting
• Assists with booth inspections prior and during the event, including safety, health, and fire
• Ensure that all vendor orders are fulfilled, including but not limited to, health permits, power requests, booth requests, and more
• Oversees troubleshooting of vendor conflicts and issues
• Works with the Operations Technical Team for technical issues, including but not limited to, safety, fire, electrical, plumbing, and waste management
• Attend weekly online and in-person team meetings

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Customer service and sales related skills
• Access to a laptop and mobile device
• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
  
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
  
• Preferred personality type – a hard working nut who exhibits pragmatic decision-making and flexible solutions.
• Project Management
• Event Coordination
• Finance & Accounting

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The Volunteers Committee oversees the handling of all volunteers for the festival, ensuring that all other committees have necessary support to operate.

Team Members Will:

Team Lead

• Assist directors in contributing to the development of the general volunteers layout
• Lead the check in/check out process during the weekend of the festival
• Manage the rotation of general volunteers switch out
• Oversee the committee when the directors are not present
• Assist in troubleshooting any conflicts with general volunteers or volunteers committee

Team Member

• Recruit on-site general volunteers for the event
• Coordinate with other departments to dispatch on-site general volunteers where necessary
• Manage check in/out process for on-site general volunteers prior to their shift and after
• Assist in the planning and execution of the general volunteer orientation meeting
• Attend all team meetings and work parties

Qualifications & Expectations

• Strong communication and interpersonal communication skills
• Some Vietnamese speaking and listening proficiency
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Be at least 15 years old
• Have a method of transportation to and from meetings

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 Family committee is responsible for organizing a family system that will allow attendees to engage with one another and build relationships throughout the weekend. The family experience is a piece of Camp that sets the tone and mood for the weekend and can make an impact on an attendee’s experience during the three-day weekend. This committee will be in charge of creating families and training family heads. The committee will also coordinate various activities throughout the camp weekend. Their goal is to make the attendee experience one to never forget with their programming for the weekend!

• Create vision for the family experience that’s unique to camp
• Train and pair family heads/leaders
• Organize and facilitate a family head retreat
• Work with Registration to create dynamic families
• Formulate family theme and structure
• Facilitate icebreakers/group activities
• Organize and facilitate camp bonfire and UVSA By Night
• Lead camp jingles/songs
• Create fun activities to promote an active atmosphere, inclusivity, and safety.
• Conduct judging/scoring system and distribute prizes/awards
• Assist in incorporating the team’s vision into all aspects of camp

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Programming committee determines the programming of the entire camp, allocating the necessary time for all events and activities, and ensuring that the content is in harmony with the camp theme and mission.

• Create the Camp Master Playbook
• Work with Camp Chairs and Family Committee to create a Camp Program that incorporates the theme and vision
• Oversee the planning of:
• Friday Night Activity
• Tro Choi Lon (with FPC)
• Saturday Night Activities
• Invite keynote/workshop speakers
• Conduct camp and workshop evaluations

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Registration committee is in charge of the camp registration process, making sure things are organized and that all campers have the necessary materials. The Registration Committee is responsible for ensuring a simple and easy-to-understand process by which attendees register for the conference, sign-up for workshops, pay. The committee also manages attendee check-in at Camp. This committee will work together with The Marketing & Media Committee to design the camp badge. They will also work with the Programming & Logistics Committee to coordinate the registration and check-in of attendees for all the sessions. Registration committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Create scholarships to provide accessibility to attendees
• Create accurate and efficient documents for team use
• Set up registration form for attendees
• Create accurate and efficient documents for team use
• Create and update the event registration form
• Ensures that liability and medical waivers are included in the registration form and that such forms are available on-site in case of emergencies
• Works with the IT team to ensure that all forms, including collection of payments, are fully tested on the UVSA website
• Works with the finance team to reconcile registration income, implement discount codes, and issue refunds
• Oversees on-site check-in

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Sponsorship committee is responsible for generating business sponsors to ensure additional funding and involvement for the camp, making sure they are accommodated and to maintain a mutually beneficial business partnership. By doing so, they increase the visibility of the camp within the community/local businesses and oversee all fundraising efforts. Sponsorship funds will also be used to make available scholarships for campers to apply. ALL staff members will be encouraged to help drive revenue through achieving personal sponsorship goals and helping the sponsorship committee. Sponsorship committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Collaborate with the UVSA Treasurer and Finance Coordinator to set up strategies to reach out to potential Sponsors
• Prepare sponsorship packet to distribute to potential sponsors 
• Develop and implement sponsorship sales plan for increasing revenues in a cost-effective manner
• Develop and implement sponsorship budget to achieve sales plans
• Create or update sponsorship proposals
• Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, and representing UVSA at industry functions
• Delegate event planning tasks to team members where necessary
• Anticipating and planning for possible different scenarios
• Oversee fundraising activities

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have attended a prior Project Lead Camp or relevalant expericence
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

 APPLY TODAY

Family committee is responsible for organizing a family system that will allow attendees to engage with one another and build relationships throughout the weekend. The family experience is a piece of Camp that sets the tone and mood for the weekend and can make an impact on an attendee’s experience during the three-day weekend. This committee will be in charge of creating families and training family heads. The committee will also coordinate various activities throughout the camp weekend. Their goal is to make the attendee experience one to never forget with their programming for the weekend!

Family Heads are essential to the success of our camp. They are the mentors, older siblings, who interact most directly with the campers, ensuring that all have a positive experience. Family Heads may have the option to be Family Leaders for UVSA Camp (limit one leader per family for UVSA Camp).

• • Work with Energizers to develop family theme/structure
  • Aid in deciding the outcome of the family experience
  • Motivate and inspire family morale
  • Provide a safe environment for campers
  • Keep campers on schedule
  • Provide guidance for campers throughout the weekend
  • Work with Sponsorship to do sponsorship runs throughout the planning phase

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Marketing & Media committee oversees all public relations (PR), marketing, and media creation leading up to and during camp. This includes advertising and communicating all relevant information to the Vietnamese and other communities, as well as overseeing photography and videography for the three-day weekend. They are responsible for creating a “buzz” to build up excitement for the camp through various modes of communication and recording the camp experience, so you can take it home and show your family and friends what a great time you had! These individuals are pretty much single-handedly responsible for how people hear about camp! 

• Strategize marketing ideas and techniques to target camp audiences
• Research additional advertising outlets and opportunities for outreach
• Create graphics needed by other committees
• Assist other committees with marketing needs
• Maintain website and social media
• Recruit old/new attendees
• Publish camp brochure/pamphlet/flyers. 
• Create and print camp program booklets
• Create design for camp and staffer t-shirts
• Create promotional material such as:
• Profile portraits
• Banners
• Videos
• Edit and print pictures for campers
• Create a post-camp recap video
• Assist other committees with A/V, photography and videography needs
• Prepare camp trailers and slideshows

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Hospitality Committee is in charge of improving the working and living conditions of staff & campers during the three-day weekend. The individuals in this committee will be your lifesavers, literally! They will be in charge of safety protocols and will oversee the general needs and well-being of camp attendees. They are responsible for acquiring the food for camp breakfast, lunch, and dinner, including snacks & drinks for staff and campers. They will be coordinating wake-up calls, night sweeps, and assisting Logistics with noise control.

• Finding food sponsors
• Preparing food & snacks for staff
• Delivering food and water to on-site staff at scheduled times and rotations
• Making sure staff is eating, staying hydrated, & sleeping
• Create and promote an inclusive atmosphere where every attendee feels at ease 
• Work with the director to create meal plans that accommodates to a variety of diverse needs
• Maintain an accurate database of attendee needs and special accommodations
• Prepare meals throughout the weekend
• Purchases, prepares, and distributes all non-catered food for staff and attendees

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Programming determines the programming of the entire camp, allocating the necessary time for all events and activities, and ensuring that the content is in harmony with the camp theme and mission. 

• Oversee families during FNA and SNA

• Create and facilitate games and activities for FNA and TCL
• Create TCL script
• Work with Marketing & Media to create TCL trailer
• Develop and facilitate workshop topics
• Decorate campsite in accordance to TCL theme
• Workshops & Group Discussions:
• Facilitates workshops/Find facilitators
• Collects workshop summaries
• Creates, distributes, collects, and compiles workshop evaluations
• Communicates with M&M for A/V needs for workshop rooms

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Logistics committee will also oversee the setup of the entire camp, making sure the location is adequately prepared for all the camping activities and events. They also ensure the safety of the campers and help enforce the rules and regulations.

• Assist in camp setup and maintenance
• Inventory:
  • Communicates with all other committees with inventory needs to create inventory list
  • Create inventory checklist per room before camp weekend
  • Manages inventory check-in and check-out (projectors, easels, walkie talkies, etc)
  • Assist other committees with other inventory needs, such as A/V with their rental equipment
• Serve as first responders to security & emergency situations
• Continually patrol the campsite for safety hazards

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Registration committee is in charge of the camp registration process, making sure things are organized and that all campers have the necessary materials. The Registration Committee is responsible for ensuring a simple and easy-to-understand process by which attendees register for the conference, sign-up for workshops, pay. The committee also manages attendee check-in at Camp. This committee will work together with The Marketing & Media Committee to design the camp badge. They will also work with the Programming & Logistics Committee to coordinate the registration and check-in of attendees for all the sessions. Registration committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Awards giveaway 
• Works with Sponsorship to obtain scholarship funds
• Create and review scholarship applications
• Event tickets sales 
• Actively work with Family and Programming to create a way to effectively form families
• Works with Marketing & Media to ensure that each camper receives a matching attendee badge
• Set up registration form for attendees
• Find and establish creative methods to control budget
• Proactively work with Family and Programming to ease transitions between activities.
• Proactively work with Hospitality to ease transportation of equipment and set-up

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

APPLY TODAY

The Sponsorship committee is responsible for generating business sponsors to ensure additional funding and involvement for the camp, making sure they are accommodated and to maintain a mutually beneficial business partnership. By doing so, they increase the visibility of the camp within the community/local businesses and oversee all fundraising efforts. Sponsorship funds will also be used to make available scholarships for campers to apply. ALL staff members will be encouraged to help drive revenue through achieving personal sponsorship goals and helping the sponsorship committee. Sponsorship committee members have the option of opting out of attending camp per the approval of the Camp Chair(s) and Committee Director(s).

• Research, develop, and update sponsorship valuation relative to the market value of assets
• Contact and meeting with possible sponsors 
• Work with the marketing & media team to collect and collect audience data to enhance sponsorship activations
• Research & seek additional funding opportunities, including new sponsors and businesses to reach out to
• Active communication with potential and existing sponsors, including phone calls, emails, video calls, and in-person meetings. 
• Brainstorm and implement additional fundraising plans
• Reaching out to the local community organizations and businesses to secure monetary and in-kind donations
• Advertising and securing ad purchases on program booklet from businesses
• Active communication with sponsors throughout the planning phase for updates & progress, including post-camp
• Coordinate with relevant committees to ensure benefits for sponsors are fulfilled
• Follow-up with sponsors post-camp with thank yous and initiate the conversation to convince them to become a year-round contributor

Qualifications & Expectations

• High school diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Be available and present on-site for both High School and UVSA Camp – Dates TBD

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The Tet Chair(s) and Committee Directors are the lead event coordinators for the UVSA Tet Festival. As the Event Chair or Committee Director, you are given voting rights as a UVSA General Staff Coordinator and must agree to the UVSA Coordinator Requirements & Responsibilities. 

Chair(s) Will:

• Oversee the entire operations of coordinating and managing the tasks and execution by all Tet staff with guidance from the UVSA SoCal Executive Board
• Monitors the Tet staff recruitment, interviews, and selections process accordingly 
• Plans and executes the Tet Directors retreat, staff photo shoot, family day, and hype night.
• Coordinate meetings with the host venue and directors
• Approve directors’ and project team members expense requests and ensure expenses fall within the overall budget
• Scheduling and conducting all Tet staff and director meetings
• Collaborate with the Marketing and Media Committees to develop a marketing plan for the Festival
• Work with the Admissions Committee to develop and maintain the Festival purchasing portals
• Providing guidance, direction, support, and assistance to all Tet committees in carrying out their projects and responsibilities.
• Making necessary adjustments to the overall programming of the event, including but not limited to: vendors, exhibitionists, ceremonies, entertainment, pyrotechnics.

Qualifications & Expectations

• High School diploma or equivalent
• Be at least 18 years old
• Have a method of transportation to and from meetings
• Have been a prior Tet Festival team director or lead – prefered
• At least 1 year of event coordination
• Prior experience with ticketing systems
• Proficiency with Google Docs, Google Spreadsheets, or similar productivity software
• Have been active in UVSA for at least one year
• Have method of transportation to and from meetings & events

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